The Paralegal is a key member of the Legal Department responsible for supporting corporate governance, commercial transactions, regulatory compliance, litigation management, legal operations, and document management. This role partners closely with the General Counsel/Chief Compliance Officer, Associate General Counsel, and business teams across the organization to help ensure efficient legal operations and execution of strategic initiatives.
RESPONSIBILITIES:• Document Preparation:
o Prepare and revise, format and finalize a wide variety of polished documents, including correspondence, communications, presentations (e.g., letters, charts, etc.), memoranda, NDAs, transaction documents, and other legal materials.
• Assist with corporate governance matters, including maintenance of minute books, entity records, organizational structure charts, officer and director information, annual filings, organizational documents, and board and committee materials.
• Maintain the Legal Department's contract management system, including executed agreements, key dates, renewal deadlines, and reporting.
• Assist in maintaining the firm's document management system, including document organization, indexing, retention, version control, and records management.
• Manage multiple legal projects simultaneously while coordinating with Finance, Asset Management, Compliance, HR, IT, Property Management, Leasing, and outside counsel.
• Provide transactional support including preparing and managing signature page packets, coordinating signatures.
• Assist with the maintenance of HCP's managed entities, including liaising with HCP's registered agents in the U.S. (CT Corporation) and internationally (Vistra), obtaining EINs, and completing annual reporting.
• Support acquisitions, dispositions, financings, leasing transactions, and other commercial matters by organizing due diligence materials, preparing closing checklists, coordinating signatures, and managing transaction documents.
• Assist with implementation and ongoing administration of legal technology platforms, AI-enabled document tools, electronic signature platforms, document management systems, and workflow automation initiatives.
• Manage relationships with outside counsel, including engagement letters, matter assignments, budgets, invoices, status reporting, and legal spend tracking.
• Maintain litigation tracker and keep track of outstanding matters; assist in coordinating with the relevant litigation counsel and insurance providers.
• Assist in the company wide and property level insurance policies, including applications, renewals certifications, policy schedules and coordinating among the relevant stakeholders and insurance brokers and consultants.
• Provide support to the General Counsel/Chief Compliance Officer in connection with HCP's Regulatory Compliance Program, including Code of Ethics administration, regulatory filings, quarterly and annual certifications, books and records, policy updates.
• Organize, strategically prioritize, and independently manage and act on information from (e)mails, calls, meetings, and directions, ensuring timely follow through and completion.
• Assist with Legal Department's time entry and tracking of billable hours.
• Review, coordinate and manage legal invoices, coordinating across Finance and Accounting departments.
• Schedule conference calls, organize meetings, and travel schedules.
• Process expense reports.
• Help with lunches, property tours, physical meetings and other administrative tasks as needed.
RequirementsSKILLS AND QUALIFICATIONS:• Minimum of 3 years' experience as real estate or corporate paralegal supporting executives in a corporate environment, ideally at a financial, private equity, real estate or law firm;
prior legal experience is highly preferred.
• Superior attention to detail. Outstanding organizational, problem-solving, and multitasking skills.
• Excellent interpersonal, verbal, and written communication skills.
• Proficient at exercising discretion, establishing priorities, and maintaining confidentiality.
• Experience with iManage, NetDocs or similar DMS; DocuSign; Adobe Acrobat; advanced proficiency with Microsoft Office Suite.
• Desire to work in a fast-paced and entrepreneurial environment.
• Bachelor's degree or equivalent experience required.
• Completion of an ABA-approved paralegal certificate program is required.
• Active notary public commission is a plus.
• Professional Demeanor: Exhibits professionalism by recognizing and adhering to all company policies, including attendance guidelines, dress code, security measures, and confidentiality requirements. Maintains a positive, professional, courteous, and flexible demeanor and an elevated level of professional etiquette at all times. Performs complex legal support activities that may be highly confidential and sensitive and require discretion and diplomacy.
Estimated Annual Salary Range: $95k-125k plus bonus
The actual salary offered will depend on the candidate's experience, skills, and qualifications.
Benefits- Complimentary on-site valet parking
- Catered lunch provided on-site three times per week
- Fully stocked pantry featuring healthy snacks and beverages
- Regular team-building activities and social events
- 100% employer-paid medical benefits for employees
- Comprehensive dependent coverage
- Competitive 401(k) program
- Dog-friendly office environment
- Generous paid holiday schedule
