Job Description

Tiered Approach

In line with the commitment to safeguard capacity and support personnel already in the Organization, a majority of UNDP UNCDF/UNV vacancies are advertised using a tiered application process whereby:

• Tier 0: UNDP/UNCDF/UNV IP staff holding permanent (PA) and fixed-term (FTA) appointments, whose posts will be abolished, or contracts will be terminated or not renewed during 2026.
• Tier 1: Other UNDP/UNCDF/UNV staff holding permanent (PA) and fixed-term (FTA) appointments
• Tier 2: UNDP/UNCDF/UNV staff holding temporary appointments (TA), personnel on regular PSA contracts, and Expert and Specialist UN Volunteers
• Tier 3 or no tier indicated: All other contract types from UNDP/UNCDF/UNV and other agencies, and other external candidates

Please make note of the Tier(s) indicated in the vacancy title, if any, and ensure that you satisfy the eligibility to apply.

Position Purpose

Reporting to the Deputy Director, and with guidance from the Management Advisor/Head of the Front Office, the Oversight & Resource Management Specialist plays a central role in the operational management of the Crisis Bureau. The position is responsible for overseeing the Bureau's financial planning, budget management, resource oversight, project operational support, and compliance with corporate operational policies and procedures.
The incumbent provides operational advice and support to Bureau management and technical teams on a broad range of management issues, including financial oversight, resource planning, project implementation, procurement, human resources, audit follow-up, and operational risk management. The position serves as a key liaison between the Bureau and corporate service providers-including BMS, OFRM, OHR and other central units-to facilitate timely operational support and ensure effective implementation of corporate policies and procedures.

Working as part of the newly established Operations Team, the incumbent contributes to strengthening operational governance, improving business processes, promoting consistent application of UNDP rules and regulations, and supporting informed management decision-making through analysis, reporting and oversight of the Bureau's financial and operational performance.

The incumbent is entrusted with Financial Portfolio reporting, review and approval of budgets, review of donor and partnership agreements and approval of POs, vouchers and special cases related to travel and procurement. H/she provides guidance to Operations Associates in a matrix supervisory role to ensure that operational transactions and requests are completed and compliant with financial rules and regulations.

The position also provides day-to-day guidance and quality assurance to Operations Associates working across the Bureau, helping ensure timely, compliant and client-oriented delivery of operational services while supporting continuous improvement of business processes and internal controls. To ensure rapid and solutions-oriented deployments of expertise and other crisis response/recovery related operational requirements of UNDP COs on an urgent basis the Oversight & Resource Management Specialist works under the direct supervision of the Crisis Bureau Directorate. The incumbent is entrusted with Financial Portfolio reporting, review and approval of budgets, review of donor and partnership agreements and approval of POs, vouchers and special cases related to travel and procurement. H/she provided guidance to Operations Associates in a matrix supervisory role to ensure that operational transactions and requests are completed and compliant with financial rules and regulations.
UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.

Duties and Responsibilities

Implementation of Operations Strategies and Policies

• Compliance of operations with UN/UNDP rules, regulations and policies, implementation of corporate operational strategies, establishment of management targets and monitoring achievement of results.
• Provision of advice on strategies, policies and plans affecting delivery of policy advisory and programme support services.
• In collaboration with the Information Management Advisors, promotion of continuous business improvement/automation and provision of advice in business processes mapping.
• Constant monitoring and analysis of the operating environment, quick readjustment of the operations, advice on legal considerations and risks.
• Provision of support services to Bureau for Policy and Programme Support (BPPS) and CB personnel in NY and outposted locations and ensure smooth functioning of the Bureau as a whole.
• Development of collaborations strategies with programme management team and other personnel to develop operational processes and procedures that enhance efficiencies in project/programme management.

Guidance, work-planning and implementation support for global programmes and projects

• Effective formulation and implementation of global programmes and projects through advisory support, focusing especially on execution modalities, management arrangements, implementation capacities, and other operational aspects.
• Quality control in the preparation and approval of project documents, revisions, and budgets.
• Establish collaborative arrangements with partners in line with applicable UNDP regulations and rules, including but not limited to donor agreements, memoranda of understanding, letters of agreement, grant agreements etc.
• Capacity assessments and capacity building of implementing partners.
• Follow up to make sure timely operational and financial closure of global projects.
• Collaborative arrangements with OHR and procurement team, to ensure effective delivery of HR and procurement services in compliance with corporate regulations and rules.
• Coordinate and follow through on decentralized local evaluations.
• Preparation of analytical, management, and donor reports for assigned portfolio of projects.

Strategic Planning and Budgeting of CB Resources

• Design systems and tools to monitor performance, continuously monitor performance and provide regular management reports and analytics on key performance indicators.
• Coordinate CB annual budget process, compile, collate and submit to senior management recommended targets on resource mobilization, delivery and revenue.
• Coordinate with programmes on resource requirements (pipelines), delivery, General Management Support (GMS) recovery and with BMS for IB and core DE resource allocations.
• Constant monitoring and analysis of the operating environment, timely readjustment of the operations, advice on legal considerations and risk assessment.
• Successful completion of special project(s) as assigned and effectively providing operational backstopping.

Financial, Budgetary and Strategic Resources Planning and Management:

• Timely approval of project budgets in ERP based on valid supporting documents, proper use of accounts and accurate F&A set up.
• Resource Management - Financial Resources: End-to-end resource planning and budgeting of CB core programme resources, allocation across projects/teams, and overall resource oversight, monitoring and reporting in Quantum.
• Develop and maintain financial monitoring dashboards to enable CB leadership to make informed resource allocation decisions and carry out effective oversight of the bureau's financial sustainability
• In liaison with BMS, follow up to clear contribution agreements, ensure timely receipts, monitoring of project level revenue and expenditures, assignment of authorized spending limits [ASLs] or transfer of cash from HQ to other departments.
• Efficient and effective performance of financial approvals in ERP [Manager Level 2] for approval of purchase orders and vouchers.
• Management of Revenue Service Portal.
• Support in following up to external and internal audits.
• Support to effective quarterly/year-end closures
• GL Monitoring, Dashboards & Periodic Certifications - additional detail: Oversight of UNDP financial rules implementation (IPSAS) and internal controls; quarterly monitoring of GL accounts (assets, liabilities, expenses, revenues) including reconciliations, advise on correction of accounting errors, advance liquidations, grant compliance, period-correct expense/revenue recognition, inventory and asset verification; run GL reports and monitor AP, advances, revenue receivables and PPM dashboards; upload quarterly/annual certifications and supporting documents to SharePoint for OFRM verification; complete annual representation checklist.]
• Quantum Department Set-Up / Update: Prepare Quantum Budgetary/Expenditure Department ID creation/update forms based on management decision in coordination with OFRM, and OHR

Team building and knowledge management

• Knowledge building and sharing with regards to operational/finance business processes.
• Organization of operations and programme staff trainings.
• Synthesis of lessons learnt/best practices, and sound contributions to UNDP knowledge networks.
• First entry point for interpretation of all operational matters and sharing with other staff in the assigned portfolio.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Supervisory/Managerial Responsibilities: None

Competencies

Core Competencies

Achieve Results - LEVEL 3: Set and align challenging, achievable objectives for multiple projects, have lasting impact
Think Innovatively - LEVEL 3: Proactively mitigate potential risks, develop new ideas to solve complex problems
Learn Continuously - LEVEL 3: Create and act on opportunities to expand horizons, diversify experiences
Adapt with Agility - LEVEL 3: Proactively initiate and champion change, manage multiple competing demands
Act with Determination - LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater results
Engage and Partner - LEVEL 3: Political savvy, navigate complex landscape, champion inter-agency collaboration
Enable Diversity and Inclusion - LEVEL 3: Appreciate benefits of diverse workforce and champion inclusivity

Cross-Functional & Technical competencies

Business Management - Working with Evidence and Data: Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making,
Business Management - Operations Management: Ability to effectively plan, organise and oversee different parts of corporate operations, simultaneously and in an integrated way, in order to convert the organisation's assets into the best results in the most efficient way. Knowledge of relevant concepts and mechanisms.
Business Development - Knowledge generation: Ability to research information and to turn it into useful knowledge, relevant for context, or responsive to a stated need. Ability to apply existing concepts to new situations, and to develop new concepts to generate workable solutions and new approaches. Knowledge of relevant concepts, conceptual models, and theories that can be useful in addressing new situations.
Data - Data analysis: Ability to extract, analyse and visualize data to form meaningful insights and aid effective decision making
2030 Agenda: Engagement and E