About the roleThe Office Manager / Personal Assistant to the CEO ensures the smooth day-to-day operation of the office while providing high-level executive support to the CEO. This role manages office operations, executive scheduling, travel, communications, meetings, vendors, and special projects, serving as a trusted partner in a fast-paced technology environment.
This is a hybrid position based out of our New York City office and requires working in the office a minimum of three days per week.Responsibilities- Manage daily office operations and vendor relationships.
- Oversee office supplies, facilities, security, maintenance, and the overall workplace experience.
- Coordinate onboarding logistics and office events.
- Manage the CEO's complex calendar and meeting schedule.
- Coordinate domestic and international travel arrangements and itineraries.
- Screen correspondence and prioritize communications.
- Prepare agendas, presentations, and meeting materials.
- Take meeting minutes and track follow-up actions and deliverables.
- Process expenses, invoices, and approvals.
- Support Board of Directors and executive leadership meetings.
- Handle confidential and sensitive information with discretion.
- Partner across departments to support strategic initiatives and special projects.
- Maintain organized filing systems and executive records.
- Coordinate visitors, meetings, and executive hospitality.
- Perform other duties as assigned.
Requirements- Bachelor's degree preferred, or equivalent combination of education and experience.
- 3+ years of experience supporting C-suite executives.
- Previous experience as an Office Manager, Executive Assistant, and/or Personal Assistant.
- Experience working in a high-growth technology company preferred.
CompensationThe anticipated annual base salary range for this position is $85,000-$115,000. We consider a number of factors when determining compensation, including a candidate's skills, education, relevant experience, and qualifications, along with internal compensation consistency and alignment with InfoTrack's compensation philosophy.BenefitsWhat Sets InfoTrack apartAt InfoTrack, we're committed to a workplace where everyone feels comfortable doing their best work and having fun! We also believe in a work/life balance that fulfills you while you're here and supports you when you're not. We built our benefits package to prove that we're committed to you having everything you need.
Our benefits guide, located here, illustrates what we offer full-time employees and a sneak preview is below
- 401(k) Match
- Medical, Dental, & Vision Insurance
- Employer-funded Short/Long-Term Disability, Life, and Accidental Death & Dismemberment (AD&D) Insurance
- 20 Days of Paid Time Off (PTO)
- 11 Paid Holidays
- "Be Me Time" off for mental health, re-charging, volunteering
- Matching Gift Program
