SUMMARY: The Office Manager plays a critical role in supporting the daily operations and overall efficiency of the Insurance Specialty Group / Blue Sky Risk Atlanta Office. This position is responsible for overseeing administrative functions, ensuring that office systems and processes run smoothly, and facilitating effective communication among staff and departments. The Office Manager also provides essential support to leadership and acts as a liaison with external partners, vendors, and guests. The ideal candidate brings a strong background in insurance or reinsurance, excellent organizational skills, and a proactive approach to problem-solving. This role offers a competitive salary and the opportunity to contribute significantly to the success of the office.
ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, individual must be able to perform each essential duty satisfactorily.
- Resource and Inventory Control: Ensuring office equipment and furniture are in good condition, managing office and breakroom supplies, arranging repairs, and overseeing deliveries to the office. Serve as a main point of contact for these areas.
- Communication and Coordination: Acting as a central point of contact between departments, suppliers, and leadership, ensuring smooth intra-office communication. Send office-wide communications when appropriate and main records for office-wide activities.
- Visit Coordination: Maintain a schedule of events for all business units and facilitate preparation for external guests including assisting guests with hotel recommendations, transportation logistics, and lunch orders/dinner reservations. Ensure office visits are well-organized and professional by coordinating meeting materials, preparing spaces for presentations, and facilitating communication between internal participants and visiting partners.
- Internal Support: Assist with internal processes such as receiving mail/packages, scanning, and indexing. May perform mailouts for regulatory notices and/or assist with other miscellaneous duties related to file support where needed.
- Administrative Management: Organizing office operations, maintaining records, coordinating meetings, and managing correspondence and emails.
- Executive Administrative Support: Provide administrative support to senior leadership, including managing calendars, coordinating travel arrangements, preparing/submitting expense reports, and assisting with meeting logistics. Help ensure leadership schedules are organized and priorities are effectively managed. Coordinate meeting schedules related to travel and ensure leadership has all necessary materials and information in advance.
KNOWLEDGE, SKILLS, AND/OR ABILITIES: - Strong proficiency in Microsoft programs.
- Experience using Canva or similar design programs.
- Excellent attention to detail.
- Strong problem-solving skills and ability to work across multiple departments.
- Strong ability to self-manage priorities and daily activity.
- Strong communication and collaboration skills, with the ability to project a positive attitude both internally and externally.
EDUCATION AND/OR EXPERIENCE: - Proven experience as an Office Manager or similar role
- Experience in the insurance industry is a plus
CERTIFICATES, LICENSES, REGISTRATION: N/A SUPERVISORY RESPONSIBLITIES: N/AWhat We Offer: We're proud to offer a competitive salary, PTO & paid holidays, 401(k) with match, exclusive discount programs, health & wellness programs, and more. Our PeopleFirst culture focuses on building and nurturing lifelong relationships with our employees because, at the end of the day, we exist to be there for others. The base salary range for this position is $64,000 to $98,000. The base salary offered will be determined by factors including, but not limited to, experience, credentials, education, certifications, skill level required for the position, the scope of the position, and geographic location. Actual base salary offered will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives.
