IQVIA

Office Manager

IQVIA • $52K — $130K *
Fairfax, VA 22030In-Person
Healthcare
5 - 7 years of experience
Reposted 1 week ago
Job Overview by Ladders

Qualifications

  • High School Diploma required; Associate's degree preferred.
  • 5-7 years of administrative experience in a medical or research setting preferred.
  • Proficiency in Microsoft Word, Excel, and Adobe Acrobat.
  • Strong verbal and written communication skills.
  • Ability to coordinate complex schedules and manage multiple tasks.

Responsibilities

  • Provide administrative support to NEXT Virginia leadership.
  • Coordinate and manage calendars for administrative operations.
  • Prepare expense reports for executive staff promptly.
  • Arrange domestic and international travel for the executive team.
  • Negotiate contracts for supplies and services to optimize costs.
  • Serve as the primary contact for office supply maintenance and equipment repairs.
  • Ensure excellent customer service for internal and external clients.

Benefits

  • Access to continuous professional development and training.
  • Supportive work environment with a focus on team collaboration.
  • Opportunity to work closely with healthcare professionals and executives.
  • Engagement in various administrative tasks that provide comprehensive exposure to office operations.
Full Job Description
Location

Office-based in Fairfax, VA

Job Summary

The Office Manager will help facilitate day-to-day functions of NEXT Oncology Virginia.

Essential Duties and Responsibilities

Essential and other important responsibilities and duties may include but are not limited to the following:
  • Provide administrative support to all NEXT Virginia leadership.
  • Coordinate administrative calendar as needed.
  • Manage conference room(s) calendars.
  • Prepare expense reports for executive staff.
  • Arrange travel (air, ground, hotel and any incidental), domestic and international, for executive staff as needed.
  • Negotiate/arrange contract pricing for supplies and services.
  • Maintain and organize office, patient, conference room, and break room supplies.
  • Responsible for maintaining phone directory (name, phone number, fax number, email address, etc.)
  • Main contact for equipment repairs
  • Arrange catering services for meetings (physician, interviews, site initiation, site qualification, etc.) as needed.
  • Review and approve vendor invoices before sending them to the accounting department for payment.
  • Supervise housekeeping staff.
  • Order marketing and promotional items (brochures, CDs, USB drives, handouts, shirts, etc.).
  • Order laboratory, housekeeping, office supplies, equipment, computers, software, scrubs and lab coats.
  • Maintain mailroom (receive, distribute, arrange pickups with overnight couriers).
  • Provide excellent customer service to all internal and external customers.


Knowledge, Skills, and Abilities
  • Proficiency in Microsoft Word, Microsoft Excel, and Adobe Acrobat
  • Excellent verbal and written communication skills


Required Education and Experience
  • High School Diploma required.
  • Associate's degree and/or certificate program preferred.
  • Five years' experience in a medical or research setting is preferred but not required.


The potential base pay range for this role, when annualized, is $52,000.00 - $130,000.00. The actual base pay offered may vary based on a number of factors including job-related qualifications such as knowledge, skills, education, and experience; location; and/or schedule (full or part-time). Dependent on the position offered, incentive plans, bonuses, and/or other forms of compensation may be offered, in addition to a range of health and welfare and/or other benefits.

About IQVIA

Innovex offers superior and creative advice to corporations. In addition, they raised venture capital for our own affiliate companies, in addition to having assisted clients in fund-raising efforts, new venture outreaches, and financing. Their engineers and technical staff offer varied backgrounds in manufacturing, high tech, product design, quality control, safety, biomechanics, and robotics.

IQVIA Careers

Join the vibrant team at IQVIA, a leading global provider of advanced analytics, technology solutions, and clinical research services to the healthcare industry. IQVIA is recognized for its commitment to innovation, leadership in healthcare, and a culture that celebrates diversity and inclusion.

Work You’ll Do

At IQVIA, we offer job opportunities that empower you to leverage your skills and drive healthcare forward. Become part of a team that thrives on innovation and the pursuit of operational excellence, helping to improve patient outcomes across the globe.

Transform Your Career

IQVIA is the place where you can transform the world of healthcare while advancing your career. With a variety of positions available, from research and development to business analytics, IQVIA is at the forefront of the industry. Our leadership is committed to fostering a culture of growth and professional development, making IQVIA a prime environment for both seasoned professionals and those seeking an internship to kickstart their career.

Innovative Work Environment

Join over 50,000 dedicated professionals in a dynamic environment where technology meets healthcare. At IQVIA, innovation isn’t just a buzzword; it's the backbone of how we solve complex challenges. With cutting-edge resources and a collaborative global team, your work at IQVIA directly contributes to advancements in life sciences.

Career Development and Benefits

IQVIA believes in nurturing its team members not just as employees but as individuals seeking to grow their careers. We support this with unmatched benefits, diversity training, and opportunities for leadership development. Our commitment to your career growth is matched by our dedication to providing a supportive and inclusive workplace.

Explore Job Opportunities

Whether you’re looking for a full-time position, part-time work, or a graduate internship, IQVIA offers a range of employment options to match your career ambitions. Our hiring process is designed to be transparent and engaging, helping you to understand where your skills can best be utilized within the company.

Networking and Professional Development

At IQVIA, networking and professional development are part of our DNA. Engage with industry leaders, participate in global conferences, and take advantage of our in-house training programs designed to enhance your skills and advance your career.

Stay Connected

Join Our Team Search open positions that match your skills and interests. We look for passionate, curious, creative, and solution-driven team players. Explore the diverse job opportunities at IQVIA and find where you can make an impact.

Keep Up to Date

Stay ahead with career tips, insider perspectives, and industry-leading insights you can put to use today—all from the people who work here.

Job Alert Emails

Personalize your subscription to receive job alerts, latest news, and insider tips tailored to your preferences. Discover the exciting and rewarding career opportunities that await at IQVIA. Embark on a journey of growth, innovation, and leadership at IQVIA. Shape your future in an environment that values diversity and fosters professional development. Join IQVIA today and transform healthcare through the power of information and technology.
Learn more about IQVIA
Size
82,000 employees
Market Cap
$37.5 billion
Industry
Pharmaceuticals & Biotech
Net Income
$279 million
Founded
2016
5 Year Trend
+15.3%
Revenue
$11.3 billion
NASDAQ
IQV
* Ladders Estimates

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