Office Manager - Position OverviewThis role combines
Office Manager responsibilities with
Executive Assistant support for one C-level executive (Chief People Officer). The right candidate will be the go-to person for keeping the Hoboken office running efficiently day to day, while also providing dedicated, high-touch support to a senior executive. This position is based in the office five days a week, as many of the responsibilities require an on-site presence. The ideal candidate takes ownership of both sides of the role without needing much oversight.
Location: Hoboken, NJ (HQ) - this position is on-site 5 days a week
Reports To: Chief People Officer
Employment Type: Full-Time
Key ResponsibilitiesOffice Operations Management- Oversee all aspects of daily office operations, including supplies, equipment, and general facilities upkeep
- Serve as the primary point of contact for office-related needs and requests from employees
Kitchen & Pantry Management- Keep the office kitchen stocked and organized, including re-stocking the fridge, snacks, coffee, and other pantry items
- Place recurring and ad hoc orders for kitchen supplies
- Ensure the kitchen area stays clean and well-maintained
Event Planning- Plan and execute company events, team meetings, offsites, and celebrations
- Coordinate logistics including venue, catering, materials, and scheduling
Resource Management- Maintain inventory of office supplies and equipment
- Coordinate repairs, replacements, and vendor service calls as needed
- Manage relationships with office vendors and service providers
Budget & Expense Management- Monitor and manage the office operating budget
- Ensure cost-effective purchasing decisions
- Track expenses and flag inefficiencies or opportunities for savings
Facility Management- Maintain a clean, safe, and functional office environment
- Ensure the space supports employee productivity and comfort
- Coordinate with building management/landlord as needed
Technology & Systems Support- Assist with implementation and upkeep of office technology (printers, AV equipment, computers, etc.)
- Troubleshoot basic technical issues and coordinate with IT or vendors for repairs
- Ensure office systems remain functional and up to date
Executive Assistant Support- Provide dedicated support to one C-level executive
- Manage complex calendars, scheduling, and meeting coordination
- Arrange domestic and international travel logistics
- Handle day-to-day requests such as lunch ordering and other personal/professional support tasks
Ad Hoc Projects- Take on additional projects and initiatives as they arise; this role requires flexibility and a willingness to jump in wherever needed
Qualifications- 2+ years of experience in office management, executive support, or a related administrative role
- Strong organizational skills with the ability to manage multiple priorities simultaneously
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) and comfort learning new tools/systems
- Discretion and professionalism when supporting senior executives
- Prior experience in real estate, private equity, or financial services a plus
- A proactive, "no task too small" mindset
What We're Looking ForSomeone who thrives on variety - equally comfortable restocking the kitchen or troubleshooting a printer jam one hour and coordinating an executive's international travel the next. This role is ideal for a candidate who takes initiative, anticipates needs before being asked, and wants to be a visible, trusted presence in the office every day.
What We OfferThis position offers a base salary in the $80,000-$100,000 range, plus discretionary bonus, competitive healthcare benefits, unlimited PTO, and a 401k match.
