About the RoleThe Office Manager & EA will both support daily operations at the battery prototyping facility AND manage calendars for executives within the organization. This role is responsible for maintaining a professional, well-organized environment and coordinating site logistics, vendor access, and general administrative support. The Office Manager serves as a key on-site resource to ensure smooth execution of day-to-day activities during both buildout and ongoing facility use.
What You'll DoOffice Manager- Manage general front-office functions including; visitor check-in, deliveries, and coordinating onsite meeting needs.
- Oversee shipping and receiving workflows, ensuring timely handling of inbound/outbound materials.
- Support facility access management, including coordination of contractor schedules and access control during construction and installation phases.
- Handle procurement of office supplies, basic consumables, and food or catering for scheduled events or visiting teams.
- Coordinate with facilities and program teams on logistical tasks, site services, and vendor follow-ups.
- Maintain cleanliness and organization in shared areas (e.g., meeting rooms, kitchen, reception).
- Provide basic administrative support as needed to site teams.
Executive Administrator- Manage complex calendars, schedule meetings across multiple time zones & stakeholders
- Serve as a gatekeeper and point of contact for internal and external communications
- Prepare and organize materials for meetings, presentations, and reports
- Manage expense reporting, invoice processing, and basic budget tracking
- Maintain and organize confidential documents, records, and customer information
- Proactively identify administrative needs and improve processes to increase efficiency
Who You Are- 2+ years in an administrative or operational support role
- 3+ years in an executive support role function
- Exceptional skills in organization, time management, and attention to detail.
- Clear and professional communication
- Able to work independently in a dynamic and evolving environment
- Fast learner and able to pick up new technologies quickly (ie, Google Suite, Slack, Atlassian product suite, Box, Ramp)
- Must have reliable transportation for inter-office travel
Physical Demands- Move, transport, and position packages and office supplies weighing up to approximately 30 pounds on a regular basis.
- Maintain a stationary seated position at a desk for 50% of working time.
- Move between work areas, offices, or lab spaces as needed.
Location ExpectationsThis position is expected to be in office 5 days per week between the hours of 8am - 5pm PT. This role will work both in our Fremont and San Jose offices.
Expected CompensationBase Salary Range: $90,000 - $126,000
Base salary is determined based on many factors such as: market rate, candidate experience, interview performance, and geographic location.
