Area of Talent: Office Services
Position Type: Full Time/Exempt
Salary Range: $95,000 to $110,000
Location: NYC/Financial District
Position Summary:The Office & Facilities Managerassists in managing the daily activities of office staff to ensure efficient operations, service, and expense controls. This role will act as a liaison to HDC's office to facilitate the support of department-wide operations. The Office & Facilities Manager will report to the Chief of Office & Facilities Management.
Responsibilities:- Assist with overseeing day-to-day operations, directing maintenance activities, ensuring overall safety and functionality of the corporation's office space physical infrastructure.
- Coordinate and oversee preventive maintenance, repairs and technical services for building systems such HVAC, lighting, electrical and plumbing.
- Support the development and implementation of departmental goals, policies, and strategic plans, ensuring alignment with corporation objectives and compliance with internal procedures for all office space related activities.
- Assist in developing, administering, and overseeing departmental budgets.
- Serve as a point of contact for all office-related requests, coordinate seating assignments for new hires and internal moves.
- Support the selection process of vendors and the purchase of office equipment and supplies, managing existing vendor partnerships, obtain new contracts, implement, and reinforce corporation policies and procedures.
- Assist in maintaining corporate insurance policies, file insurance claims, obtain and review required proof of insurance from contractors and vendors.
- Facilitate office renovation projects, including design, expediting, securing DOB permits and installation, manage space development and provide recommendations on how to increase space efficiency.
- Maintain ordering, tracking office supplies inventory and equipment to ensure a productive and safe environment.
- Act as the primary backup for procurement and inventory functions, manage the purchase order system, resolve discrepancies and conduct reconciliation processes to ensure accuracy and compliance.
- Place orders for routine purchases, manage office supplies contracts and related purchasing documents
- Assist in managing the corporation's fleet operations, including leasing, maintenance, compliance, budgeting, and reporting to ensure efficiency, safety, and cost-effectiveness.
Required Qualifications:- Bachelor's degree preferred
- Three to five years of experience providing operational support in a professional office setting
- Ability to communicate professionally with people at all levels of the organization and external contacts.
- Knowledge of expense control and financial management
- Knowledge of inventory control policies and procedures.
- Knowledge of purchasing processes and procedures.
- Proficient in Microsoft Office such as Word, Excel, Outlook, etc.
- Must have a valid driver's license, driving experience and be able to drive if needed
- Ability to perform hands on tasks and lift at least 25 pounds
It is strongly preferred that you submit a cover letter with your resume. You may also fax your resume and cover letter to [redacted].
HDC demonstrates a strong commitment to its employees by providing a salary that is competitive and commensurate with experience and excellent benefits, including: - Health Benefits at a reasonable cost
- Dental and Vision Benefits at no cost
- Retirement savings plan with a generous match and a pension plan
- Paid holiday, vacation, sick time and parental leave
- Professional development opportunities
- Public Service Loan Forgiveness for eligible employees
- Wellness reimbursement
- Back-up Caregiver Benefit
