The OpportunityWe are seeking a proactive, highly organized, and execution-oriented Office Manager to lead all aspects of operations at our HQ office. In this role you will go beyond traditional administrative tasks to design and maintain an environment that fosters collaboration, innovation, and employee well-being. The ideal candidate is a self-motivated professional who takes pride in finding the best solution and creating a welcoming office where our engineering and business teams can do their best work. You will report to the People Operations Manager.
Roles & Responsibilities- Serve as the primary owner of the physical office space, managing landlord relations, janitorial services, and the office key system
- Proactively arrange office repairs and services to maintain a high-quality environment
- Execute physical logistics for new hires and departing employees, including accessory ordering and workstation preparation/cleanup
- Oversee lunch delivery services, on-site event catering, and replenishing food supplies in the kitchen and conference rooms
- Manage the sourcing and inventory of office supplies, stationery, furniture, and specialized lab equipment
- Act as the designated lead and emergency contact for office safety protocols and situational response
- Order and distribute company swag, including for new hires, anniversaries, and employee recognition
- Organize company-wide off-site events that strengthen corporate culture and drive employee engagement
- Coordinate travel arrangements for employees and candidates
- Carry out overall People Team operations, including contractor agreements, employment verification inquiries, and other duties as assigned
Requirements- Minimum of 3 years of experience in office management, facilities, or a high-touch administrative role
- Highly organized with the ability to multitask across vendor management, facility maintenance, and internal requests
- Self-motivated to challenge the status quo, think critically about problems, and find the best possible solutions
- Excellent written and verbal communication skills; ability to interact professionally with outside vendors and all levels of staff
Desired Skills & Experience- Prior experience managing office-related software subscriptions or using procurement systems
- Experience negotiating with and managing relationships with external service providers
- Background in coordinating office-wide events or catering for large groups is a plus
Sunnyvale HQ Benefits & Perks Offered:- Health care plan (Medical, Dental & Vision)
- Flexible and Dependent Care Expense program
- Retirement plan (401k)
- Life Insurance (Basic, Voluntary & AD&D)
- Unlimited paid time off per year, 14+ paid holidays
- Hybrid office work arrangement
- Complimentary lunches, snacks, and beverages during on-site working days
- Wellness benefit allowance
- Phone & Internet reimbursement
- Computer Accessory Allowance
The posted salary range is a general guideline and represents a good faith estimate of what Sonatus ("Company") could reasonably expect to pay for a base salary for this position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, geographic location and external market pay for comparable jobs. The Company reserves the right to modify this range in the future, as needed, as market conditions change.
Base Salary Pay Range
$100,000-$115,000 USD
