Job Title
Marketing Manager
Location
Hirani Corporate Office - Hicksville, NY 11801 US (Primary)
Job Type
Full-time
Category
Marketing and Business Development
Travel
0 - 25%
Job Description
The Marketing Manager will play a critical leadership role in supporting the firm's growth, brand positioning, and pursuit strategy across multiple technical divisions. This individual will oversee proposal development, marketing operations, and knowledge management initiatives while partnering closely with executive leadership, technical teams, and business development stakeholders.
The ideal candidate is a highly organized and strategic marketing professional with strong experience managing complex RFP/RFQ pursuits within the AEC industry. This role requires exceptional communication skills, the ability to manage multiple priorities in a fast-paced environment, and a proactive approach to improving marketing systems, processes, and team performance.
KEY RESPONSIBILITIES:
STRATEGIC MARKETING & BUSINESS DEVELOPMENT SUPPORT
• Partner with executive leadership and division leaders to support firmwide marketing and business development initiatives
• Help translate strategic growth objectives, market priorities, and pursuit opportunities into actionable marketing efforts
• Support positioning strategies for prime and subconsultant pursuits across engineering, land surveying, construction management, and related technical disciplines
• Assist with market research, competitor analysis, and pursuit tracking efforts
PROPOSAL & PURSUIT MANAGEMENT
• Lead the full lifecycle of proposal and qualification submissions, including RFQs, RFPs, SOQs, presentations, and interview materials
• Coordinate with technical staff, leadership, and external partners to gather and organize proposal content
• Develop compelling, accurate, and client-focused proposal narratives and marketing materials
• Ensure all submissions meet client requirements, deadlines, and quality standards
• Maintain proposal schedules, compliance matrices, and submission tracking systems
MARKETING OPERATIONS & KNOWLEDGE MANAGEMENT
• Oversee and continuously improve the firm's centralized marketing knowledge hub and resource library
• Maintain accurate and organized resumes, project sheets, boilerplate language, templates, certifications, and pursuit materials
• Implement and improve marketing processes, tools, templates, and workflow efficiencies
• Support CRM data management and overall marketing organization standards
TEAM LEADERSHIP & COLLABORATION
• Manage, mentor, and support marketing team members and direct reports
• Assist with workload planning, proposal assignments, quality reviews, and day-to-day team coordination
• Foster collaboration between marketing, technical, and administrative teams
• Support professional development and continuous improvement initiatives within the department
BRANDING & EXTERNAL COMMUNICATIONS
• Support firm branding and external communication efforts across multiple platforms
• Assist with website updates, social media coordination, presentations, brochures, flyers, and promotional materials
• Help ensure consistency in branding, messaging, and visual standards across all marketing materials
Job Requirements
QUALIFICATIONS & REQUIREMENTS:
• Minimum of five (5) years of experience in proposal coordination, marketing, business development, or related roles within the AEC industry preferred
• Strong experience managing complex proposal submissions and fast-paced deadlines
• Excellent written and verbal communication skills with strong editing and proofreading abilities
• Exceptional organizational skills and attention to detail
• Demonstrated ability to manage multiple projects and competing priorities simultaneously
• Experience supervising or mentoring team members preferred
• Proficiency with Microsoft Office Suite required
• Working knowledge of Adobe Creative Suite, including InDesign, Illustrator, and Photoshop preferred
• Experience with CRM systems, Deltek, or marketing databases is a plus
Salary: $85,000 to $100,000 Annually
