The Manager, Internal Meetings & Events will support the planning, coordination, and execution of internal meetings and events within a fast-paced biotech environment. This role ensures operational excellence, compliance with industry regulations, and alignment with corporate objectives. The ideal candidate is detail-oriented, proactive, and thrives in a collaborative setting.
Key Responsibilities:
- Event Planning & Execution
- Assist in organizing national and regional meetings.
- Coordinate logistics including venue selection, vendor management, travel arrangements, and on-site support.
- Ensure all events adhere to compliance standards (e.g., PhRMA,) and internal guidelines.
- Budget & Reporting
- Support budget tracking and reconciliation for assigned events.
- Prepare post-event reports, including attendee feedback and cost analysis.
- Cross-Functional Collaboration
- Partner with internal teams (Training, Medical Affairs, Marketing) and external vendors to deliver high-quality experiences.
- Maintain clear communication and timelines for all stakeholders.
- Technology & Process Management
- Utilize event management platforms and CRM tools for registration and reporting.
- Contribute to process improvements and documentation for meeting operations.
- Travel domestically up to approximately 30% of the time, as business needs require.
Qualifications:
- Bachelor’s degree in Marketing, Business, Hospitality, or related field.
- 2–4 years of experience in event planning, preferably in biotech/pharma or healthcare.
- Knowledge of compliance requirements for industry events.
- Strong organizational skills and attention to detail.
- Proficiency in Microsoft Office and event management software like Cvent.
- Ability to manage multiple projects and meet deadlines in a dynamic environment.
Preferred Skills:
- Familiarity with Veeva or similar platforms.
- Strong communication and problem-solving skills.
- Ability to simultaneously keep multiple projects prioritized and moving with multiple stakeholders.
- Committed to delivering the highest level of customer service. Flexibility and ability to successfully navigate ambiguity and succeed in a rapidly changing, fast-paced environment.
#LI-Remote
For applicants in the United States: The annual base salary hiring range for this position is $100,000.00 - $137,500.00 USD. This range reflects our good faith estimate at the time of posting. Individual compensation is determined using objective, inclusive, and job-related criteria such as relevant experience, skills, demonstrated competencies and internal equity. This means actual pay may differ from the posted range when justified by these factors. Because market conditions evolve, pay ranges are reviewed regularly and may be adjusted to remain aligned with external benchmarks.
This job is eligible to participate in our short-term and long-term incentive programs, subject to the terms and conditions of those plans and applicable policies. It also includes a comprehensive benefits package, including but not limited to retirement savings plans, health benefits and other benefits subject to the terms of the applicable plans and program guidelines.
