Summary

This position is organizationally aligned under the Office of the Associate Director at the - Edward Hines, Jr. VA Hospital a complexity level 1A VHA facility. The primary purpose of this position is to perform specialized project management support and data management and program analysisfunctions in support of the Associate Director initiatives and partnering with Facility management officials and the subordinate staff.

Duties

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This is a detail. This detail is Not To Exceed (NTE) 1 year and is to be reviewed and extended every 120 days.

Primary responsibility is to serve as a staff advisor to the Associate Director and applies management analysis techniques to convert broad generalizations to actionable goals; make the business case for attempting to accomplish these goals; develop detailed plans for achieving these goals; measure progress toward these goals in a meaningful manner; and establish control systems for maintaining the gains achieved through analysis, and working collaboratively, demonstrating leadership, and understand team dynamics.

Assignments and special projects span across a variety of specialty areas in for various echelons of Facility Level program areas, and the position functions play a critical role in coordination of managerial decisions and operational activities for the Facility.

Responsible for successful outcomes and products that impact Facility level initiatives and implementation strategies. Coordinates and communicates on behalf of the Associate Director when assigned to various projects and initiatives.

Assesses the need for data; collects and analyzes data, develops a wide variety of computer generated databases and spreadsheets using multiple computer software programs.

Presentations of statistical data include development of detailed and sometimes complex spreadsheets, charts, and graphs (i.e.., pie charts, bar, and line graphs, etc.), which are used in research and reports by other network staff. Incumbent plans, schedules, conducts and analyzes the results of projects and studies assessing the effectiveness of programs and projects for which the Associate Director is proponent.

Participates in and or lead/facilitates projects and studies involving programs and functions under the Associate Director purview which are managed and administered by other VISN elements, higher headquarters, or activities and partners external and internal to VA.

Coordinates with all levels of the Directors Office Staff, Divisions, and other stakeholders, to effect expeditious and effective planning to ensure that assigned program, projects, or initiatives meets command requirements in accordance with policy and regulatory guidance.

Establishes or coordinates project/program resource estimates, as required, with authorizations. Independently makes decisions to revise, alter, adjust, or change course of action to assure overall programmatic requirements and objectives are met.Maintains close liaison with staff subject matter specialists at the VISN and VA Central Office. Represents the Hospital at VISN-level coordination, management, and program review meetings. Serves as a member of Hospital, VISN, and VA-wide and ad hoc committees, working groups, panels, etc. Represents the Hospital Center at internal and external meetings and workshops.

The incumbent provides the oversight, guidance, and direction to the administrative fellows, throughout the course of their program. The incumbent is responsible for coordinating funding, interviewing recommending for selection administrative fellow candidates and is their key contact throughout the program for orientation, problem-solving and guidance. Prepares and presents formal and informal oral and written reports and briefings on the staffing, progress, and results of studies, planning, initiatives, and implementation and execution of programs to hospital staff and senior leadership.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Monday - Friday 7:30am - 4:00pm

Position Description Title/PD#: Management and Program Analyst (Detail Opportunity)/PD21229O

Critical Skills Incentive (CSI): N/A

Relocation/Recruitment Incentives: Not authorized

Virtual: This is not a virtual position.

Requirements

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Conditions of employment

• You must be a U.S. Citizen to apply for this job
• All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.
• Selective Service Registration is required for males born after 12/31/1959
• Subject to background/security investigation
• Pre-employment physical required
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/24/2026.

**THIS IS A DETAIL**

In order to be considered for this detail you will need to submit the following:

1. Resume

2. Most recent performance evaluation

3. Supervisor approval

Failure to submit any of the above documents will result in automatic denial of your application of this detail.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

GS-13 Grade Requirements: You must have one year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Mastery of a wide range of qualitative and quantitative methods for the assessment and improvement of program effectiveness and complex management processes and systems. Expert knowledge of the missions, organizations, structure, programs, and requirements of healthcare delivery systems, policies, processes, and procedures as they apply to the agency missions. Expert knowledge of the Hospital Center mission, organizations, and activities. Maintains a thorough understanding of the associated Hospital Center goals, objectives, principles, constraints, methods, and monetary policy. Comprehensive knowledge of the range of administrative laws, policies, regulations, and precedents applicable to the administration of one or more important public programs. Skill to plan, organize, and direct team study work. Skill in oral and written communications to prepare and present briefings, convey recommendations to management staff and attend meetings, conferences, and ad hoc meetings. Ability to lead an ad hoc team of VA experts to work through issues.

EXPERIENCE: A specific length of training and experience is not required, but you must show evidence of training or experience of sufficient scope and quality of your ability to do the work of this position. Evidence which demonstrates you possess the knowledge, skills, and ability to perform the duties of this position must be supported by detailed descriptions of such on your resume.

SCREEN-OUT ELEMENT: Your qualifications will first be evaluated against the prescribed screen out element, which usually appears as question 1 in the on-line questionnaire. Those applicants who appear to possess at least the minimal acceptable qualification requirement are considered for further rating; those who do not are rated ineligible and are eliminated.

• Accountability
• Customer Service
• Decisiveness
• Flexibility
• Interpersonal Skills
• Problem Solving
• Resilience

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The Work is primarily sedentary, although some slight physical effort may be required.

Working Conditions: Work is typically performed in an adequately lighted and climate-controlled office.

Applicants will be rated in accordance with the OPM Federal Wage System Qualification Standards.

Education

There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Additional information

This job opportunity announcement may be used to fill additional vacancies.

If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Benefits

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.