JOB TITLE: Litigation Practice Assistant
OFFICE LOCATION: Atlanta
DEPARTMENT: Practice Assistants
REPORTS TO: Office Manager
FLSA STATUS: Full time/Non-Exempt
POSITION SUMMARY: Responsible for administrative support for assigned attorneys. Duties include creating and editing documents, filing, completing client/matter intake forms, finalizing bills, submitting expenses, entering time, answering incoming calls, coordinating meetings, managing attorney's contacts, and maintaining calendars.
ESSENTIAL FUNCTIONS AND JOB RESPONSIBILITIES:- Create and edit complex documents from multiple sources, including correspondence, memos, spreadsheets, and presentations.
- Proofread and redline work for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and timeliness of final work product.
- Review bills for accuracy and prepare transmittal letters to clients.
- Establish, update and maintain client and internal files, including saving and organizing documents in the firm's document management system. Retrieve information from files when needed.
- Open and review incoming mail. Notify legal personnel of deadline-sensitive correspondence. Draft written responses when necessary or reply by phone or email as needed.
- Reconcile and submit attorney expenses.
- Proactively manage attorney calendars, schedule in-person and virtual meetings, and coordinate conferences, meetings, and appointments. Coordination may include restaurant research and booking, ordering of marketing resources, facilitating hospitality and technology needs, travel arrangements, etc.
- Manage incoming and outgoing electronic communications (including telephone, email, and fax), take accurate messages, route appropriately and respond to all inquiries.
- Maintain attorneys' contacts, including adding contacts to the firm's CRM system and appropriate mailing lists and working with attorneys to keep contact information updated.
- Process client matter intake forms.
- Make photocopies and scan documents as needed.
- Perform additional administrative tasks as requested, including time entry, managing electronic signatures, maintaining credentials, basic internet research, and tracking and reporting CLE hours.
KNOWLEDGE AND SKILLS REQUIRED:- Advanced skills in Microsoft Office, including Word, Outlook, Excel, and PowerPoint
Typing skills of 60+ wpm - Excellent communication, written and verbal skills, positive attitude, dependability, flexibility, good judgment, initiative and professionalism
- Strong client service skills
- The ability to meet deadlines, handle a high volume of work timely and accurately and display strong organizational skills
EDUCATION AND EXPERIENCE REQUIREMENTS:- High School Diploma or GED
- 5+ years of legal administrative assistant experience preferred
- Experience with document management, time and billing, client matter intake, and e-filing systems preferred
ADDITIONAL INFORMATION:Work is performed in a professional office environment and requires the following during the work day:
- Must be able to remain in a stationary position for long periods of time (working at a computer)
- Repetitive movement (i.e. heavy computer/keyboard use)
- May require occasional light lifting (files, copy paper, etc.)
- Individual in this position will provide additional assistance and support as directed by their supervisor
- This job description is subject to change at any time.
PAY TYPE: Hourly
COMPENSATION: The pay for this position will be determined based on relevant skills, experience, education, external market data, internal equity, and other job-related factors. The anticipated pay range for this role is between $80,000 - $95,000 annually.
Saul Ewing follows a hybrid work schedule. Candidates must reside within a reasonable commuting distance of one of our office locations.
