Legal Support Team Specialist in their Washington, D.C. office responsible for assisting and supporting attorneys and paralegals through the performance of complete administrative and clerical duties. This position requires prior experience as a legal assistant, preferably in litigation, in a law firm or similar setting. Must have strong organizational skills, requiring excellent clerical skills and knowledge of grammar, spelling, and punctuation. Shall be proficient in the use of word processing and other automated equipment, Microsoft Office Suite and other software packages. The specific requirements for this position include but are not limited to those outlined below.
Position Reports to: Legal Support Team Supervisor
Overall ResponsibilitiesPrimary duties will include, but are not limited to the following:
- Provide legal, word processing, and administrative support to attorneys and paralegals
- Schedule and organize activities such as meetings, travel, and conferences for attorneys
- Maintain and update all filing, including organizing and maintaining attorneys' case files
- Prepare monthly client billing for transmittal to clients according to Firm guidelines (including review for edits/corrections)
- Prepare reimbursement and marketing expense reports; track reimbursements for receipt of payment
- Maintain personal correspondence, reading files, billing letters, expense reports, time entry files
- Enter timesheets into CMS database for attorneys
- Open new client/matter files per Firm procedures
- Ability to work with attorney calendars and contacts when requested
- Performs any other duties that may be assigned with regard to this position
- Competency with the following software:
- Word 365 (Word, PowerPoint, Excel)
- Styles, Table of Authorities and Table of Contents
- Kofax PDF (converting/formatting documents from PDF to Word and bookmarking, redacting, bookmarking, highlighting, etc. within PDF)
- NetDocs or an understanding of a document management system
- Litera or an understanding of redlining documents and tracking changes
Required skills- Excellent office coordination and organizational skills
- Exceptional word processing skills
- Excellent interpersonal, written and oral communications skills, as well as tact and diplomacy sufficient to gain the respect of attorneys and employees
- Professional demeanor and customer service orientated
- Strong ability to perceive and analyze problems, as well as develop, recommend and implement practical solutions
- Assertive and confident
- Quality control and detail oriented
- Team oriented, flexible and creative
- Proficiency in navigating through entire Microsoft Office Suite
- Ability to communicate effectively with clients
Mental/Physical/Environmental Requirements- Indoor offices with controlled temperatures with limited exposure to noise, dust, chemicals
- Mobility within the office
- May sit for long periods of time
- Standing and walking, as well as occasional crouching, kneeling, pushing, pulling, and lifting
- Operating a personal computer, telephone, voicemail and other office equipment on a regular basis
- Must be able to express and exchange ideas by means of the spoken word
- Must have the ability to convey detailed information in a clear and concise manner through spoken word
- Must demonstrate good problem-solving skills
FLSA Status:Non-Exempt
Salary Range:$80,000.00 - $110,000.00
HOURS:Full-time; M-F 10:00-6:30 (1-hour lunch); overtime required
This job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification.
