Jackson Lewis is seeking aLegal Secretary for the Los Angeles, CA office.
In this role, the legal secretary will work with a dynamic team including multiple attorneys providing a full range of support including, but not limited to, preparation/revision of correspondence, pleadings and documents; maintenance of documents in electronic format; completion of expense reports; calendar maintenance, and other legal tasks as necessary.
Duties and Responsibilities:
- Maintain electronic case files and update as needed following set protocols for search ease.
- Assist with preparation/revision of correspondence, pleadings, discovery submissions, arbitration/mediation documents in agency, state and federal matters.
- Assist with preparation of administrative filings/exhibits in agency matters.
- Assist with preparation of exhibits for submission in a variety of matters.
- Maintain and review attorney calendars to assist attorneys with filing deadlines, etc.
- Complete monthly expense reports for assigned attorneys.
- Assist attorneys with monthly client invoicing in conjunction with our billing department.
- Monitor CLE needs of supported attorneys and assist with bar admissions, etc as needed.
- Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed through firm’s travel agency.
- Prepare notebooks and proofreading of documents.
- Run conflict checks and open new client engagements in conjunction with our new business team.
- Continued knowledge and basic status of current cases and projects of assigned attorneys.
- Handle a wide variety of complex and confidential, time-sensitive material.
- Perform other administrative duties as assigned.
For California, the expected salary range for this position is between $40.00 and $50.00 per hour. The actual compensation will be determined based on experience and other factors permitted by law.
Skills and Educational Requirements:
- 3 years minimum legal experience, preferably in employment law.
- Solid understanding of basic technical legal terminology.
- Solid experience working in ECF and California state e-filing systems.
- Solid experience in working with document database system (Netdocs or similar).
- Proficiency in Windows environment including Word and Outlook.
- Familiarity with state and federal rules and procedures, general legal procedures.
- Familiarity with billing software (InTapp or similar) and expense reporting software (Concur or similar) a strong plus.
- Experience supporting 4 plus active attorneys at one time a strong plus.
- Experienced with trial preparation a plus.
- Strong verbal and written communication skills, as well as excellent proofreading skills and detail oriented.
- Ability to multi-task while maintaining quality work product and timely respond to deadlines as well as ability to balance workload.
- Strong interpersonal skills and ability to work well in a busy litigation team environment and communicate with colleagues and attorneys on every level.
- Reliable with punctuality and attendance.
- Associate Degree or 4-year college degree preferred, or relevant experience considered.
For California, the expected salary range for this position is between $40.00 and $50.00 per hour. The actual compensation will be determined based on experience and other factors permitted by law.
Jackson Lewis offers a competitive benefits package that includes:
- Medical, dental, vision, life and disability insurance
- 401(k) Retirement Plan
- Flexible Spending and Health Savings Account
- Firm-paid holidays, vacation and sick time
- Employee assistance program and other firm benefits
