Job Type

Full-time

Description

Legal Administrative Assistant - Banking & Finance

Messerli Kramer - Minneapolis

LOCATION: Downtown Minneapolis office (50 S. Sixth Street Suite 2300 Minneapolis, MN 55402)

Messerli Kramer is seeking a highly-motivated and detail-oriented individual to join our legal team as a Banking & Finance Legal Administrative Assistant. This is an excellent opportunity to work in a dynamic and fast-paced environment, collaborate with talented professionals, and gain valuable experience. This role supports currently three shareholders and two associates within a "pool" support structure amongst two other legal assistants.

Requirements

GENERAL RESPONSIBILITIES
• Assisting the attorneys in preparing correspondence, loan documents, signature pages and books for closings and other transactional matters.
• Editing, assembling and filing documents electronically.
• Maintaining open/active client files both in electronic and physical formats in accordance with firm standards.
• Managing and organizing legal department databases and systems, including document management systems, and maintaining client files and contact information.
• Assisting with managing attorneys' calendars, scheduling meetings, coordinating appointments, and tracking deadlines
• Tracking and recording the time spent by attorneys and other legal professionals on various tasks and activities, and ensuring that the invoices are accurate, detailed, and comply with client billing guidelines.
• Performing administrative duties, including coordinating travel arrangements, processing expense reports, and managing other related tasks as required.
POSITION EXPECTATIONS
• Strong interpersonal, verbal, and written communication skills.
• Ability to work with and take direction from multiple individuals, as well as the ability to work independently.
• Strong commitment to (internal/external) client service.
• Ability to work with and take direction from multiple individuals, as well as the working independently.
• Excellent organizational, interpersonal, written and verbal communication skills with a high level of attention to detail.
• Problem-solver with the ability to be flexible and use sound judgment, multi-task, prioritize and deliver accurate work product within multiple and competing deadlines.
• Enthusiastic and friendly with the demonstrated ability to work with people at various levels within and outside of the Firm.

REQUIRED EDUCATION, EXPERIENCE AND SKILLS
• 3+ years of legal administrative experience in transactional work (Banking & Finance/Real Estate/Corporate) preferred.
• Minimum of high school graduation (business school or related professional legal administrative degree preferred).
• Proficiency in Microsoft Office Suite.
• Proven ability to manage multiple calendars.
• Experience with Time & Billing System (Surepoint/LMS) or similar software.

-Experience with NetDocs document management or similar software.
COMPANY BENEFITS
• Comprehensive health insurance coverage, including medical, dental, and vision plans for employees and their families.

-Employer contribution to Health Savings Account (if enrolled in High Deductible Medical Plan)
• 401(k) retirement plan.

-Employer 401k annual safe harbor contribution of 4% after one year of service.
• Generous paid time off.
• Employee recognition program.
• Business casual attire.

-Parking reimbursement $100 per month
• 37.5-hour work week, with a one-hour lunch break.
• Supportive and inclusive work environment that values diversity, teamwork, and collaboration.
• Hybrid work model available. (Two Days in office-Tuesdays & Wednesdays)

Salary Range: Hourly position $35-$45.00 per hour

Bonus: Eligible for annual discretionary bonus based on company and individual performance.

Hours: Monday-Friday 37.5 hours per week

Work Environment and Physical Demands:

This job operates in a professional office environment. While performing the responsibilities of the position, these work environment characteristics are representative of the environment the person in this position will encounter. While performing the duties of this job, the employee will work in a professional, fast-paced office environment that may require additional hours to complete work.

The physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the position. If an employee is unable to perform the essential functions of the position, Messerli Kramer will evaluate whether a reasonable accommodation can be made to enable the employee to perform the described essential functions of the position. Due to the nature of this office position, while performing the responsibilities of the position, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to manage or feel. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 10 pounds, occasionally lift and/or move up to 25 pounds. Vision abilities required by the job include close vision.