Description and Requirements

Job Description

Job Title: Sr Executive Assistant

Location: Flexible location within the US

Job Summary: We are seeking a dynamic and highly experienced Sr Executive Assistant to provide exceptional support for our Chief Operating Officer and President, US Central Region. This role requires a strategic thinker with a proven track record of managing complex schedules, facilitating high-level communications, and coordinating key initiatives. The ideal candidate will possess outstanding organizational skills, keen attention to detail, and the ability to thrive in a fast-paced, ever-changing environment. As a trusted partner to the executive, the Sr Executive Assistant will play a critical role in ensuring the smooth operation of the executive office and contributing to the overall success of the organization.

In this elevated role, the Sr Executive Assistant, will lead a team of executive assistants, oversee strategic initiatives, and drive cross-functional collaboration. The candidate will proactively contribute to the structure of the Global Executive Administration team, making significant contributions to processes, acting as a people leader, mentor, and backup to other executive assistants when needed. This role demands a high level of discretion, exceptional problem-solving skills, and the ability to navigate complex organizational dynamics.

The Sr Executive Assistant will be instrumental in supporting the executive's strategic planning activities, managing stakeholder relationships, and ensuring the successful execution of key projects.

Key Responsibilities

• Strategic Planning Support: Assist executive(s) and/or chief of staff(s) in strategic planning activities, including preparing presentations, conducting research, and analyzing data to support decision-making processes.

• Stakeholder Engagement: Build and maintain strong relationships with key stakeholders both inside and outside, including board members, investors, internal teams, and external partners, to support the executive's strategic objectives. Communicates maturely and intentionally in contexts that may require negotiation and diplomacy.

• Executive Strategy and Metrics: Develop a framework and track metrics to measure the effectiveness of the executive office and identify opportunities for improvement, aligning with the executive's strategic objectives and goals. This could include, but not limited to meeting and travel intent, sustainability, etc

• Calendar Management: Coordinate and manage the executive(s) schedule, including meetings, appointments, and travel arrangements.
• Communication: Serve as the primary point of contact for internal and external communications on behalf of the executive. Draft, review, and send communications as needed.
• Meeting Coordination: Organize and prepare materials for meetings, including agendas, presentations, client portfolios, and follow-up actions. Attend meetings to take notes and ensure action items are completed.
• Administrative Tasks: Handle day-to-day administrative tasks such as expense reports, travel management, team member recognition, and technology support. Captures outcomes and/or project deliverables timely and accurately.
• Travel Management: Oversee comprehensive travel management including planning and coordinating itineraries, booking accommodation and transportation, and ensuring seamless travel experiences.
• Process Improvement: Identify and implement process improvements to enhance efficiency and effectiveness within the executive's office and the Global Executive Assistant team. Leveraging functional expertise, Slalom best practices, and knowledge of current industry/subject matter trends.
• Budget Management: Assist in budget planning and tracking for the executive office, ensuring alignment with organizational goals and financial guidelines.
• Event Planning: Plan and coordinate events, both on-site and off-site, including all logistics, catering, communications, guest lists, meeting objectives, etc.
• Back-up Support: Serve as a backup executive assistant to other executive(s) when their executive assistants are out on PTO or leave.

• Global EA Team Collaboration and Mentorship: Lead, mentor, and develop a team of executive assistants, fostering a culture of continuous improvement and professional growth. Conduct regular performance reviews and provide constructive feedback. Active contributor to conversations, team, and meeting dialogue in all forms. Co-creates team vision, strategy, and targeted outcomes, including clearly defined roles and impact.

• People Leadership: Act as a people leader by providing direction, and development opportunities to executive assistant team members, ensuring a high-performing and engaged team. Supports direct reports in proper prioritization, quality, and accuracy and proactively address obstacles to unblock the team. Ensures direct reports understand performance expectations and regularly solicits and provides performance feedback.

• Cross-Functional Collaboration: Facilitate collaboration between various departments and teams, ensuring seamless communication and coordination of efforts across the organization.

Qualifications:

• Experience: Minimum of 5-7 years of experience as an executive assistant or in a similar role, preferably supporting senior executives. Experience in people leadership and team management.
• Education: Bachelor's degree in business administration, communications, program management, or a related field is preferred.
• Skills:
  • Track record of impeccable organizational and time management skills.
  • Demonstrates strong initiative by proactively identifying and addressing potential roadblocks, viewing them as opportunities for innovation and growth rather than challenges.
  • Excellent written and verbal communication skills.
  • Expert in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Copilot).
  • Ability to work independently and as part of a team.
  • High level of discretion and confidentiality.
  • Strong problem-solving skills and attention to detail.
  • Proven ability to navigate people leadership and work through difficult conversations effectively.

Compensation and Benefits: Slalom prides itself on helping team members thrive in their work and life. As a result, Slalom is proud to invest in benefits that include meaningful time off and paid holidays, parental leave, 401(k) with a match, a range of choices for highly subsidized health, dental, & vision coverage, adoption and fertility assistance, and short/long-term disability. We also offer yearly $350 reimbursement account for any well-being-related expenses, as well as discounted home, auto, and pet insurance.

Slalom is committed to fair and equitable compensation practices. For this role, we are hiring at the following levels and targeted base pay salary ranges: The targeted base salary pay for this positions is $105,000 to $125,000. In addition, individuals may be eligible for an annual discretionary bonus. Actual compensation will depend upon an individual's skills, experience, qualifications, location, and other relevant factors. The salary pay range is subject to change and may be modified at any time.

We are committed to pay transparency and compliance with applicable laws. If you have questions or concerns about the pay range or other compensation information in this posting, please contact us at: . Please note that this recipient is not able to support recruitment inquiries beyond this purpose.

We will accept applicants until May 22, or until the position is filled