Foreign National Access Program (FNAP) Specialist

LBL • $97K — $118K *
San Francisco, CA 94112In-Person
Education, Government & Non-Profit
Less than 5 years of experience
Today
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Job Overview by Ladders

Qualifications

  • Two years of related experience or specialized administrative experience.
  • Must be a U.S. Citizen.
  • Experience with program coordination and compliance activities.
  • Problem-solving skills for moderate issues.
  • Ability to manage confidential information professionally.
  • Strong organizational skills for project completion.
  • Effective communication skills across various staff levels.
  • Proficient in Microsoft Office, Google Workspace, and Smartsheet.

Responsibilities

  • Manage daily operations of the Foreign National Access Program (FNAP).
  • Process and maintain foreign national access requests and documentation.
  • Coordinate access with foreign nationals, hosts, HR, and security.
  • Analyze CVs and prepare SST approval packets for sensitive cases.
  • Maintain data integrity in the FACTS database and support audits.
  • Monitor regulatory changes and recommend process improvements.
  • Track program metrics and assist with compliance reports.

Benefits

  • Full-time career appointment with exempt status.
  • Subject to a background check, with evaluations for relevant convictions.
  • Work primarily conducted in-person at Berkeley Lab in California.
  • Eligibility for work in the U.S. is required upon hire.
  • No relocation assistance provided for this position.
Full Job Description
Lawrence Berkeley National Laboratory is hiring a Foreign National Access Program (FNAP) Specialist in the Security and Emergency Services Division. Reporting to the Security Operations Manager, this role supports the Laboratory's FNAP by managing foreign national access processes, ensuring compliance with Laboratory and Department of Energy (DOE) policies, and handling employee, affiliate, and visitor access, tracking, and approvals. The specialist uses established procedures and sound judgment to resolve program-related issues and support operational needs.

You will:
  • Manage daily operations of the Foreign National Access Program (FNAP) and ensure compliance with Laboratory and DOE requirements.
  • Process, review, track, and maintain foreign national access requests, approvals, denials, and supporting documentation.
  • Coordinate with foreign nationals, hosts, HR, security, and other stakeholders to facilitate access and resolve program issues.
  • Review sensitive cases, analyze CVs and work history gaps, and prepare State Sponsors of Terrorism (SST) approval packets.
  • Maintain data integrity in the FACTS database, run reports, identify documentation gaps, and support audits, assessments, and compliance reviews.
  • Monitor regulatory changes, recommend process improvements, and implement procedural enhancements.
  • Track program metrics, support S&T Risk Matrix compliance, and assist with reporting and performance indicators.
  • Provide event access support, including check-ins, badge issuance, and coordination with organizers and security personnel.
  • Serve as backup support for the Badge Office and contribute to Security and Emergency Services (SES) Division activities.
  • Complete required DOE training and participate in Emergency Operations Center (EOC) activities, drills, exercises, and activations as needed.
  • Perform other duties as assigned by Site Security Management.


We are looking for:
  • Two years of related experience or specialized administrative experience.
  • Must be a U.S. Citizen
  • Experience supporting program coordination and compliance activities.
  • Ability to learn and apply policies in order to ensure compliance and achieve programmatic objectives.
  • Problem-solving skills to analyze existing procedures and recommend solutions to problems of moderate scope and complexity.
  • Proven ability to handle confidential issues and information with a high degree of professionalism, tact, and discretion.
  • Demonstrate effective organizational skills sufficient to independently establish priorities and ensure completion of projects in a timely manner.
  • Ability to interact and communicate with a wide range of scientific, management, administrative & human resources staff, and international researchers.
  • Proficient in using Microsoft Office Suite, Adobe Acrobat, Google Workspace, and Smartsheet. Demonstrated ability to learn new technologies/software.
  • Familiarity with cloud and web-based audio/video collaboration tools such as Zoom, Google Meet, and ReadyTalk.
  • The work is primarily sedentary and is usually accomplished while the employee is comfortably seated at a desk or table for up to 6.5 hours per day. Some walking/standing may occur in the course of a normal workday in connection with travel to and attendance at meetings and conferences away from the work site.
  • Items carried typically are light objects such as notebooks, and data processing reports. Occasional physical activity such as standing, walking, bending, stooping, reaching, crawling and similar activities are required in the conduct of security performance tests and verification exercise at field facilities.


Desired skills/knowledge:
  • Undergraduate degree or equivalent in education and experience
  • Experience with implementing the DOE Foreign Visits and Assignments Program or the Foreign National Access Program.
  • Working knowledge of UC, LBNL, BSO, Office of Science, and DOE policies and procedures is highly desirable.
  • Ability to work extended hours or days as needed.
  • Experience developing training materials.
  • Understanding of reporting and quality assurance processes


Additional information:
  • Appointment type: This is a full-time, career appointment, exempt (monthly paid) from overtime pay.
  • Salary range: The expected salary for this position is $97,056 - $118,620, which fits into the full salary of $86,280 - $145,584 depending upon the candidate's skills, knowledge, and abilities. This includes education, certifications, and years of experience.
  • Background check: This position is subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
  • Work modality: Work will be primarily performed at: Lawrence Berkeley National Lab, 1 Cyclotron Road, Berkeley, CA. A REAL ID or other acceptable form of identification is required to access Berkeley Lab sites (for more information click here).
  • Relocation: This position is not eligible for relocation assistance.
  • Work authorization: Candidates must be eligible to work in the U.S. at the time of hire. Visa sponsorship is not available for this position.
  • Designated Official: This position is subject to the financial disclosure requirements of the California Political Reform Act of 1974. The successful candidate for this position will be required to file financial interest statements upon assuming this position, annually while holding this position, and when leaving this position.
  • Export Control Access: This position will involve access to hardware, commodities, and technical information subject to export control regulations including, but not limited to, the Export Administration Regulations ("EAR") and/or International Traffic in Arms Regulations ("ITAR"). Accordingly, any hiring decision may depend in part on Berkeley Lab's ability to obtain or rely on federal government authorizations as required, if you are not a U.S. citizen, lawful permanent resident of the U.S. ("green card holder"), asylee, refugee, or other qualifying protected individual as defined by 8 U.S.C. 1324b(a)(3).


Want to learn more about working at Berkeley Lab? Please visit: careers.lbl.gov

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