Job Description:

Purpose:

Under minimal supervision, this position is responsible for various programs that support the business goals and objectives of the Finance & Administrative Services Department Fleet Services Division.

Duties, Functions and Responsibilities:

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
1. Establishes fleet program standards, methods, policies and procedures by studying business requirements, obtaining appropriate consultations, and determining equipment, facility, staffing, and budget needs.
2. Develops business plan by reviewing department needs, establishing appropriate procedures and timelines of request completion, and estimating costs of good required to complete request.
3. Establishes priorities, scheduling activities and employees, confers with suppliers to obtain parts, monitors progress and revises schedules and resolves problems as they arise.
4. Manages equipment and facilities by establishing maintenance procedures, monitoring of contracts, maintaining necessary equipment requirements, and evaluation of new equipment and techniques.
5. Responsible for establishment of budgetary requirements, purchasing, monitoring of daily reports and logs, approving expenditures, compiling and analyzing costs and initiating corrective measures.
6. Maintains professional and technical knowledge of assigned program by attending training classes, reviewing professional publications, and serve on committees or boards.

Responsibilities - Supervisor and/or Leadership Exercised:

Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal.

Knowledge, Skills, and Abilities:

• Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
• Knowledge of established fleet programs (fuels, hydraulic, tire, other)
• Knowledge of supervisory or management techniques
• Knowledge of fiscal planning and budget preparation.
• Knowledge of methods, equipment, and materials in fleet program
• Knowledge of training methods and techniques
• Knowledge of city practice, policies and procedures.
• Knowledge of calculus, basic accounting and technical writing.
• Skill in oral and written communication.
• Skill in using computers and related software applications.
• Skill in negotiations.
• Skill in handling conflict and uncertain situations.
• Skill in using software applications to perform data analysis and problem solving.
• Ability to work with frequent interruptions and changes in priorities.
• Ability to train personnel in various techniques, safety practices, policies, and procedures, and other operational requirements
• Ability to analyze and resolve irregular events.
• Ability to establish and maintain good working relationships with other city employees and the public.

Minimum Qualifications:

Graduation with a Bachelor's degree from an accredited college or university with major coursework in a field related to the job plus three (3) years in Fleet program areas, two (2) of which were in a supervisory or management capacity.

Experience may substitute for the Education up to the maximum of four (4) years.

Licenses and Certifications Required:

Class "C" Driver's License

Physical Requirements:

Heavy. Tasks involve bending, lifting, walking, carrying, or using a force equal to lifting up to fifty (50) pounds.

Preferred Qualifications:

• Fleet management experience in a medium-to-large municipal or commercial fleet environment.
• Experience managing accident and collision repair programs, including vendor coordination, repair estimates, quality assurance, and return-to-service timelines.
• Experience overseeing internal fleet shuttle operations, including scheduling, staffing coordination, service delivery, and customer-facing transportation support.
• Experience managing internal rental pool operations, including utilization tracking, reservation systems, chargeback processes, and lifecycle planning.
• Experience coordinating external rental vehicle programs, including vendor sourcing, contract compliance, rate negotiation, and service-level monitoring.
• Experience with subrogation processes, including claim initiation, documentation, recovery tracking, and collaboration with Risk Management or legal teams
• Experience developing and implementing fleet policies and procedures, especially those related to accidents, rentals, and operational continuity.
• Strong proven leadership experience, including staff development, coaching, performance management, and cross-department collaboration.
• Strong proven customer service skills, including communication, reliability, accessibility, and innovative problem-solving.
• Class B CDL with passenger endorsement
• Additional technical skills or certifications, i.e. ASE, CAFM, CAFS related to fleet operations, accident management, risk management.

Notes to Candidate:

NOTE: Cover letters and resumes are not being accepted for this position.

Pay Range:

$80,490.00 - $102,200.00

Schedule:

DAYS AND HOURS:

Monday - Friday

7:00 a.m. - 4:00 p.m.

Occasional evening, weekend and/or holiday hours may be required based upon operational needs.

Location: 6400 Bolm Road, Austin, TX

Applicants are expected to follow all directions as listed in this job posting.

This position requires experience managing accident and collision repair programs and overseeing internal and external fleet rental and shuttle operations for a medium-to-large municipal or commercial fleet. Candidates should have experience in accident vendor coordination, repair estimating, and quality assurance; internal rental pool utilization tracking and lifecycle planning; external rental vendor sourcing and contract compliance; subrogation and claims recovery; fleet policy and procedure development; and staff leadership, performance management, and customer service.

The location and work schedule of this position may include day and evening hours, weekends and holidays on an as needed basis.

Employment Application:

• The City of Austin employment application is an official document; incomplete applications will not be considered.
• Please be sure to detail on the application all current and previous employment, including all current and previous City of Austin employment.
• The Employment Record should be complete with job titles, employment dates, and specific job duties, functions, and responsibilities for each position held. Note that this information will be reviewed to identify how you meet minimum and preferred qualifications.
• When completing the City of Austin employment application, the work experience listed must include a month, year, and a verifiable Supervisor or Human Resources phone number.
• Do not leave the "Duties and Responsibilities" sections blank. These will be considered incomplete applications.
• For each position, please describe your specific experience as it relates to the minimum and preferred qualifications.
• If you are selected as the top candidate, starting salary will be based on overall relevant experience from your application.
• When completing Supplemental Questions, please note your answers to the supplemental questions must be supported by the information contained in your application.
• Once the job posting has closed, applications cannot be changed; you will not be given the opportunity to provide additional work experience once you complete and submit your job application.

Additional Information:

• Verification of your education (which may include high school graduation or GED, undergraduate and/or graduate degrees) is required. You must provide proof of education from an accredited organization or institution. You must also provide proof of your professional licenses or certifications.
• If you are selected as the top candidate for a position, we may contact your current and former employer, as well as the references listed in your application. Please be sure you have listed at least 3 references in the application with correct contact information.
• If you are in the military or are a military veteran, you will need to provide a copy of the Member 4 page of your DD-214 prior to confirming a start date.
• More than one round of interviews may be required.
• Applicants are encouraged to apply as soon as possible. The department reserves the right to close the posting after 7 calendar days.
• Cover letters and resumes are not being accepted for this position.
• Please be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed. All application steps, including attachments and submission, must be fully completed before that time.
• We also recommend that you save or print a copy of the job posting for your records. Once a posting has closed, it will no longer be viewable in the system.

Secondary Employment:

• All Austin Fleet Mobility Services employees are prohibited from accepting or engaging in any secondary employment that might conflict or interfere with an employee's duty and responsibility to the Department.
• Austin Fleet Mobility Services must review all secondary employment.
• Employees are required to submit a Secondary Employment Application

Skills Assessment:
A skills assessment(s) may be required as part of the recruitment process.

90 Day Provision for Additional Vacancy:
When the same or an additional vacancy occurs within a department in the same job title within 90 days after the start date of the top candidate, the hiring department may offer the additional position to another top candidate from the same candidate pool, or, advertise for the new position.

Driving Requirement:

This position requires a Valid Texas Class C Driver's License or the ability to acquire one by your hire date. External New Hires must meet the City of Austin's Driver Record Evaluation (DRE) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months.

Benefits:

Working with the City of Austin provides a number of benefits including medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information.