About the RoleWe are seeking a
detail-oriented and proactive Finance Officer to join our New York office, In this role, you will manage day-to-day financial transactions, ensure accurate and timely payment processing, and collaborate closely with the Operations team in New York to handle project and office-related financial matters.
You will work in close coordination with our Finance team in Rotterdam and report directly to the Finance Director / CFO. This position offers the opportunity to contribute to the financial operations of a globally recognized architecture practice, within an international and design-driven environment. You will play a key role in ensuring that financial processes run smoothly, efficiently, and in alignment across offices worldwide.
Our New York office is currently undergoing a transformation to a new ERP system, involving a comprehensive review and optimization of financial processes and reporting. We are therefore looking for a candidate with an
affinity for digital transformation and a
solid understanding of ERP systems-or prior experience supporting similar implementations.
Responsibilities- Responsible for the accounts payable;
- Review scanned invoices and ensure accurate cost allocation to departments and projects;
- Prepare payment proposals and process payment orders in IFS, ensuring timely submission to the bank;
- Follow up with project leaders and designated officers to obtain necessary approvals for both the vendor invoices as well as the timesheets;
- Review and approve employee expenses in line with company policies;
- Import and reconcile credit card statements in IFS;
- Manage and process petty cash transactions, including uploading itemized receipts in IFS;
- Assist in preparing periodic overviews of reimbursable expenses for each project;
- Accurately process accounting entries, ensuring all incoming, payroll, and purchase payments are correctly recorded and allocated;
- Reconcile transactions across sales invoices, ledger accounts, and payment orders to maintain accurate financial records;
- Maintain daily communication with the Finance team in Rotterdam to ensure alignment on procedures and reporting;
- Be willing to travel to Rotterdam for training and maintain ongoing collaboration with the team there;
Qualifications- Degree in Accounting, Finance, or a related field;
- 5+ years of relevant experience in accounts payable or general accounting;
- Prior experience within the architecture, design, or building industry is highly preferred;
- Experience with IFS or similar ERP systems;
- Strong attention to detail, accuracy, and organizational skills;
- Hands-on approach, being able to work independently;
- Excellent communication and teamwork abilities, particularly in an international setting;
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
What We Offer- Full-time employment based in our New York office;
- This position is classified as non-exempt;
- A competitive salary, commensurate with experience, accompanied by a comprehensive benefits package including 401(k), health insurance, and 20 vacation days per year, in addition to U.S. public holidays;
- A collaborative and supportive work environment within OMA's New York team;
- Career growth opportunities in a globally recognized firm within the creative and architectural industry.
Application ProcessThe selected candidate is assumed to start as soon as possible. To apply, please submit the following documents via our online form:
- Your CV/resume,
- And a Cover letter (in English) as a single PDF file in which you explain your motivation for wanting to work at OMA.
