Description
We are seeking a Facilities Manager to join our team. The Facilities Manager will oversee the daily management and operations activities of our offices.
Essential Functions
- Own end-to-end internal production of transaction materials including printing, binding, assembling, and distributing pitch books, offering materials, presentations, and other client-facing resources - ensuring output meets the quality and timeline standards required to support transaction teams
- Serve as the accountable point of contact for all production requests from transaction teams, driving on-time, accurate, and professionally executed delivery while maintaining full oversight of supplies, equipment, and quality control standards
- Manages day-to-day facilities operations including troubleshooting HVAC, electrical and mechanical systems, security systems, and audio video platforms
- Maintains a flexible schedule to support frequent domestic travel to firm offices and project sites, at times with short notice
- Plans and coordinates all installations (telecommunications, heat, electricity etc.) and refurbishments
- Ensures proper functioning of our offices through ongoing inspection and maintenance
- Plans, budgets, and schedules facility modifications, including estimates on equipment, labor, materials and other related costs
- Manages renovations, maintenance & repairs, signage and infrastructure upgrades
- Provides oversight of printing equipment, vendors and devices, including vendor management & service of equipment
- Provides direction to vendors and service providers as required to ensure excellent coordination/execution of work within the office with minimal disruption
- Manages staff moves, renovations and relocations on all levels and assist in the occasional moving of equipment and/or furniture
- Updates the floor plans in connection with the global Facilities & Tech teams
- Coordinates meetings with necessary internal stakeholders in relation to facilities management and manages executive reporting on the same
- Provides oversight for implementation of AV systems and troubleshoots all issues
- Oversees the set-up of AV technologies for offsite events
- Works with global tech team to troubleshoot communication & collaboration platforms (e.g., Microsoft Teams, Zoom, etc.)
- Performs research on facilities-related technical problems and suggest the right upgrades, repairs, and replacements as necessary
Education and Qualifications
- 8+ years' experience in facilities management
Experience, Skills and Competencies Required
- Excellent communication and interpersonal skills
- Strong project management skills
- Strong time management skills, organizational skills, work ethic, initiative, sense of urgency, and attention to detail
- Self-motivated with the ability to manage multiple tasks and effectively meet deadlines
- Experience in space planning, move coordination and/or workplace solutions
- Strong knowledge of facilities machines and equipment
- Good understanding of the technical features of plumbing, carpentry, and electrical systems
- Experience installing, repairing, and troubleshooting AV infrastructures and office equipment
- Financial services industry experience
- Advanced proficiency in all areas of MS Office and related work tools
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
