Benesch is proud to announce the opening for a Facilities Manager in our Cleveland office! This position is hybrid and has work from home flexibility.

Position Summary:

Do you enjoy overseeing facilities and making things run smoothly for your internal clientele? Are you interested in assisting multi-site operations and working hand-in-hand with local Office Administrators to ensure their facilities are running at top capacity? Then our Facilities Manager opening may just be the position you've been seeking! This role is perfect for the experience professional who is looking to work in tandem with the Director of Facilities to be part of a team to help execute matters quickly and efficiently to ensure all our facilities are running smoothly.

Reporting to and closely communicating/coordinating with the Director of Facilities, the Facilities Manager is responsible for the appearance, maintenance, and overall functionality of the physical facilities as well as related assets throughout a multi-office AmLaw 200 law firm. In partnership with Office Administrators at each location, the Facilities Manager provides for physical asset-related needs while driving applicable firmwide consistency and standards. This role requires a hands-on, service-oriented approach, strong vendor and project management skills, and the ability to operate effectively across multiple locations.

Essential Functions:

1. Oversees general office and building maintenance, including but not limited to: asset procurement, preventative maintenance, cleaning, and related service contracts.

2. Ensures the timely resolution of facility issues (e.g., HVAC, doors, flooring, appliance and equipment, finishes, and overall physical workplace conditions) in coordination with vendors, Office Administrators, individual building site management, as well as landlords when applicable.

3. Tracks status of requests made through building specific maintenance portals ensuring timely resolution of maintenance and building-related issues in close coordination with location specific building management and applicable Office Administrators.

4. Serves as a primary liaison to Office Administrators, fully addressing office specific physical asset needs while maintaining firmwide standards.

5. When applicable, forwards to the Benesch IT Team and tracks progress on project related A/V, telecommunications, connectivity hardware, and infrastructure needs , ensuring coordination with appropriate project teams, property management, and specialized vendors.

6. Reviews and negotiates contracts related to supplemental services ensuring service quality, compliance, and cost control for items such as but not limited to; HVAC maintenance, fire extinguisher certification, janitorial services, routine appliance/equipment maintenance, furniture cleaning and repair, as well as artwork, and plant services.

7. Reviews for accuracy and submits for timely processing and payment applicable vendor invoices into the Benesch AP system.

8. Plans, coordinates, and executes small to medium intra-office personnel moves by organizing logistics, communicating to affected personnel, Office Administrators, and building management, as well as coordinating cross-functional teams.

9. Supports large office moves, reconfigurations, and space planning as requested.

10. Assists with small construction and office improvement projects, including vendor communication, scheduling, and status updates communicating and coordinating with building management and Office Administrators to minimize business disruption.

11. Manages furniture lifecycle (repair, replacement, installation, maintenance, and cleaning) and drives standardization of furnishings and related supplies across offices where applicable.

12. Coordinates the procurement and upkeep of workplace assets and equipment including but not limited to appliances, carpets, floor mats, signage, artwork, and plants.

13. Routinely travels to the various firm offices to proactively maintain the office aesthetics/appearance and asset-related functionality.

14. Other duties as requested/assigned.

Qualifications:

The Facilities Manager should have a Bachelor's degree or equivalent experience. 3-5 years of facilities management experience, preferably within a law firm or professional services environment is highly preferred. Must have demonstrated experience managing vendors, contracts, and multi-site operations. A proven ability to build effective working relationships with Office Administrators, office leadership, and cross-functional teams is essential. Experience supporting office moves, renovations, or construction projects is desired. The Facilities Manager must possess strong organizational, communication, and problem-solving skills with the ability to manage multiple priorities in a fast-paced environment. A proficiency in facilities management and building systems is required. Must be willing to travel as needed.

The salary range for this position is $102K to $130K.

Please note that quoted salary ranges are based on Benesch's good faith belief at the time of the job posting and are not a guarantee of what final salary offers may be. Base pay is based on market location and may vary depending on job-related knowledge, skills, and experience. Base pay is only one part of the Total Rewards that Benesch provides to compensate and recognize our staff professionals for their work. Full-time positions are eligible for a discretionary bonus and a comprehensive benefits package.