Facilities CoordinatorMajor FunctionThe Bezos Earth Fund is accelerating progress toward a more equitable, sustainable, and climate-resilient world. We're seeking a Facilities Coordinator to provide high level front-office support to the Bezos Earth Fund's physical office. As a critical, externally facing team member, the coordinator will assist the operations and events teams in general office management tasks and support events taking place onsite.
Key Responsibilities:- Procurement of office and café supplies, and staff lunches
- Curate a weekly lunch menu based on staff attendance, tailored to dietary requirements/restrictions
- Execute the full setup and breakdown of a catered, buffet-style lunch service
- Maintain office supply inventory through corporate Amazon Business account
- Organize and stock snack and refreshment station, perform weekly snack and beverage inventory as needed
- Vendor management
- Serve as the primary point of contact for day-to-day vendor services
- Direct vendors who are onsite for work, including Events
- Perform administrative and operational support tasks including:
- Input visitor and vendor information into building management system;
- Daily upkeep of reception, café, and small meeting areas;
- Receive and route mail and deliveries as needed
- Track and report facility-related issues that require attention and liaise with property management office as needed.
- Assist events team in staging, staffing and breaking down onsite events, including moving furniture when necessary.
- Provide secondary reception area coverage
- Greet visitors, confirm the purpose of their visit, and direct them to the appropriate location.
- Perform other duties as assigned.
Required Skills/Abilities:- Excellent verbal communication skills.
- Excellent interpersonal and customer service skills.
- Understanding of administrative and clerical procedures and systems.
- Proficient with Microsoft Office Suite or related software.
- Ability to work a flexible schedule and/ or extended hours including evenings and weekends.
Education and Experience:High school diploma or equivalent required. 2 years' experience performing vendor management or providing facilities support is also required. Administrative experience preferred.
Physical Requirements:- Regularly sits and stands throughout the workday, with frequent movement throughout the office
- Bends, stoops, crouches, and reaches overhead when accessing storage, equipment, or signage
- Pushes and pulls carts, furniture, and equipment during space reconfigurations and events
- Extended periods of standing and walking required when supporting on-site events
- Climbs stairs and ladders to navigate multi-floor facilities or access equipment
- Must be able to lift and carry up to 35 pounds
- Requires visual acuity to inspect spaces, read work orders, and monitor safety conditions
- Requires adequate hearing to communicate with vendors and staff and respond to alarms or building systems
- Requires sufficient fine motor dexterity to operate tools and handle keys, access cards, and small hardware
Salary Range: $80,000 to $88,000
