Standard Job DescriptionThis position supports the Vice Presidents for F35 Production, F35 Finance and F35 Contracts. The successful candidate will perform a variety of administrative duties in support of the F-35 executive team. This position will require performance of the following tasks:
• Manages various office functions
• Manages complex executive calendars and actively resolves meeting conflicts
• Makes executive travel arrangements
• Assists with presentation development and metrics collection
• Supports digital transformation initiatives and other duties as assigned
• Generates and submits timely expense reports
• As a delegate, reviews expense reports submitted to the F-35 Executives by their direct reports in a timely fashion
• Screens and directs callers to the proper point of contact
• Manages flow and filing of sensitive and proprietary information
• Arranges meetings and conferences
• Receives, refers, or answers mail, to include review and properly re-directing e-mail with appropriate follow-up
• Uses personal computers and standard desktop software to compose reports, correspondence, and memorandums
• Reviews drafts and finished documents for appropriate grammatical usage
• May provide guidance and direction, as needed, to other administrative professionals on the F-35 team
Professionalism and highly effective interpersonal skills are a requirement in this position due to the level of Corporate and company leadership interface with both offices, in addition to external dignitaries and civic leaders. This role requires event support and coordination to support offices with company tours and special events. Additionally, coordination is critical in this function to ensure organizations are kept informed of emerging issues and information. The successful candidate will be:
• Able to maintain confidential information pertaining to F-35 operations, proprietary, and personnel matters
• Able to manage Offsite/Special Event planning
• Capable of delivering basic Audio/Visual Support for Meetings
• Able to handle basic budget management
• Must be able to appropriately order office supplies
• Must be able to work flexible hours and overtime including evenings and weekends as needed
Basic Qualifications• Experience as an Administrative Assistant with experience in support of an executive level office.
• Proficient with Microsoft Office - Microsoft Word, Power Point, Outlook, Excel. Must be able to create, edit, and manipulate all major applications.
• Experience arranging international/domestic travel and expense reporting.
• Experience managing multiple outlook calendars and email for leaders.
Desired Skills• Executive admin support of a Director or VP a plus.
* Must possess excellent interpersonal skills, and the ability to work well with all levels of staff, as well as external contacts including high levels of Company/Government personnel.
• Proficient with Travel/Expense reporting tools and reconciling expense reports; familiarization with Concur Travel/Expense Reporting system.
• Experience arranging international/domestic travel.
• Experience working with sensitive information, a high level of confidentiality is required.
• Detail oriented with ability to multi-task in a fast-paced, changing environment.
• Advanced experience in Microsoft Office applications such as PowerPoint, Word, Excel, and Teams.
• High level of organizational and prioritization skills.
Pay InformationFull-Time Salary Range: $60300.00 - $112100.00
Benefits offered: Medical, Dental, Vision, Flexible work arrangements and schedules (e.g., 4x10), 401(k) match, Paid time off, Holidays, Parental Leave, EAP, Flexible Spending Accounts, Education Assistance, Life Insurance, Short-Term Disability, and Long-Term Disability.
- Annual short-term and/or long-term incentive compensation programs may be offered depending on the position. Payments under these annual programs are not guaranteed and can vary from year to year and are tied to a range of performance metrics.
- For (Washington state applicants only) Non-represented full-time employees: accrue at least 10 hours per month of Paid Time Off (PTO) to be used for incidental absences and other reasons; receive at least 90 hours for holidays. Represented full time employees accrue 6.67 hours of Vacation per month; accrue up to 52 hours of sick leave annually; receive at least 96 hours for holidays. PTO, Vacation, sick leave, and holiday hours are prorated based on start date during the calendar year.
