(Private Family Assistant with Driving & Logistics Focus)
Location: Atherton, CA 94027 (On-site with local travel)
Job Type: Full-Time (40 hours/week), Hourly, Non-Exempt
Posting ID: PA-2025B
Posting Date: June 12, 2025
Availability: Typical 9 AM - 5:30 PM, Monday-Friday. Be available and on-call as needed.
Compensation:- $72,800 - $270,000/year DOE
- Up to 20% discretionary annual bonus
- Full benefits: Health insurance, vacation, sick days, paid holidays
- Paid meal breaks
- Regular performance reviews
- Travel required as needed
About the Role:This newly defined role supports a private household with a strategic blend of personal assistance, transportation, and operational coordination. Reporting to the House Manager and collaborating with a team of PAs, the Executive Personal Assistant & Chauffeur will be hands-on with logistical support, regional driving, project oversight, and high-level discretion.
This is not a purely driving position-candidates must be comfortable managing tasks across scheduling, errands, and vendor coordination, while prioritizing confidentiality and proactive service.
Key Responsibilities:Personal Logistics & Driving Support- Provide safe, professional transportation of Principal(s) across the Bay Area and occasionally statewide.
- Maintain vehicle presentation, track servicing schedules, and proactively manage upkeep.
- Execute daily and ad hoc errands such as shopping, courier services, returns, banking, and pick-ups.
- Respond quickly to unexpected schedule shifts, airport runs, or late-night logistics.
Administrative & Vendor Coordination- Manage vendor schedules and supervise on-site visits (florists, repairs, stylists, tech services, etc.).
- Track key project timelines, review contractor quotes, and facilitate approvals.
- Assist with home inventory, light purchasing, and administrative errands such as mail, storage, or document drop-offs.
- Maintain digital files, coordinate minor travel bookings or confirmations when needed.
Household & Team Integration- Support Principals in various household management tasks with poise and initiative.
- Join staff check-ins to report project updates and ensure aligned task execution.
- Provide support for small-scale events, guest arrivals, or family travel prep.
Qualifications:- Bachelor's degree or equivalent professional experience required.
- Minimum 3-5 years in a similar hybrid Personal Assistant or Chauffeur capacity.
- Prior luxury or private household experience strongly preferred.
- Clean California driver's license; familiarity with Bay Area roads essential.
- Proficient in G Suite, iPhone, MacBook, and modern task tools.
- Highly organized, punctual, and resilient under pressure.
- Clear communicator with discretion and polished demeanor.
- Must be legally authorized to work in the U.S.
- Able to pass extensive background check and screenings.
Core Values:- Principals First: Act in the best interest of the household at all times.
- Discretion & Accountability: Uphold privacy and take ownership of results.
- Efficiency: Work with precision, urgency, and adaptability.
- Growth-Oriented: Seek learning opportunities and embrace feedback.
- Integrity: Consistently deliver reliable and respectful service.
Note:The scope of this position may evolve based on household needs. Applicants must demonstrate flexibility, discretion, and readiness for immediate or phased onboarding.
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