OverviewWe are seeking an experienced Executive Administrative Assistant who excels at managing competing priorities and providing exceptional executive support within a dynamic and fast-paced environment. This is an exciting opportunity to contribute to the success of our Prevention Services division.
Reporting to the Vice President, Prevention Services, with a functional reporting relationship to the Manager, Divisional Planning & Coordination, you'll provide complex, highly confidential, and professional executive support at the senior leadership level. As a trusted partner to the Vice President, you'll apply sound judgment, discretion, and initiative to support divisional priorities and ensure the smooth operation of the executive office.
This position requires an entrepreneurial, adaptable, and forward-thinking mindset, with the confidence to navigate a fast-paced environment with discretion and professionalism. You will embrace evolving ways of working, including the effective use of digital, Microsoft 365, and AI-enabled tools to enhance organization, communication, coordination, and administrative effectiveness.
The successful candidate will work closely with Administrative Coordinators and executive support staff across Prevention Services to promote alignment, consistency, collaboration, and continuous improvement in leadership support practices throughout the division.
How you'll make a difference: You'll help ensure B.C. workers go home safely at the end of their workday.
Where you'll work In this role, you will work primarily from our
Richmond or
Kelowna office, 4-5 in-office days per week, based on the operational needs of the position.
What you'll do - Manage complex calendars, meetings, events, travel, and competing priorities in support of the Vice President and senior leadership.
- Coordinate meeting logistics, including agendas, materials, virtual platforms, records of discussion, follow-up activities, and related administrative support.
- Prepare, proofread, and coordinate executive correspondence, reports, presentations, briefing materials, minutes, and confidential documents.
- Receive, prioritize, and manage correspondence, action items, commitments, and key deliverables.
- Maintain effective records and information management practices while ensuring the confidentiality and security of sensitive information.
- Liaise with internal and external stakeholders and represent the Vice President's office in a professional and responsive manner.
- Leverage Microsoft 365, Copilot, and other digital tools to enhance efficiency, communication, workflow coordination, and administrative effectiveness.
- Support divisional initiatives, leadership meetings, special projects, and continuous improvement efforts across Prevention Services.
- Collaborate with Administrative Coordinators and executive support staff to promote consistency, collaboration, and best practices across the division.
- Consistently models the appropriate level of organizational behaviours expected of all WorkSafeBC employees: responsive, respectful, fair, collaborative, accountable, and forward thinking.
Is this a good fit for you?We're looking for someone/people who can:
- Exercise sound judgment, discretion, and professionalism when managing sensitive, confidential, and complex executive matters.
- Build strong, trusted relationships with leaders, colleagues, and stakeholders at all levels of the organization.
- Take an entrepreneurial and solutions-oriented approach by identifying opportunities and improving how work is organized, coordinated, and delivered.
- Operate as a self-starter, independently organizing work and advancing priorities with sound judgment and minimal direction.
- Adapt to changing priorities and embrace new tools, technologies, and ways of working, including AI-enabled solutions.
- Navigate a dynamic environment with multiple priorities, competing demands, and tight timelines.
- Communicate clearly and professionally, both verbally and in writing, while influencing and working effectively across teams.
- Understand executive priorities and apply sound business judgment to anticipate needs, identify opportunities, and support the achievement of divisional objectives.
Your background and experience - A diploma or certificate in Business Administration, Office Administration, or a related discipline.
- A minimum of 6 years of progressively responsible experience providing executive-level administrative support to senior leaders in a large, complex organization.
- Advanced proficiency with Microsoft 365 applications, including Outlook, Microsoft Copilot, Teams, Word, Excel, PowerPoint, and SharePoint.
- Demonstrated experience coordinating executive meetings, events, travel, communications, and confidential information.
- Exceptional organizational, communication, and relationship management skills.
We'll consider equivalent combinations of education and experience.
Important to know Before we can finalize any offer of employment, you must:
- Consent to a criminal record check.
- Confirm you're legally entitled to work in Canada.
Our benefits As a member of our team, you'll have access to services and benefits that help you get the most out of work - and life. Along with a competitive salary, your total compensation package includes:
- Defined benefit pension plan that provides you with a lifetime monthly pension when you retire.
- Four weeks of vacation in your first year, with regular increases based on years of service.
- Benefits package that includes customizable options for health care and dental benefits, additional days off, and a health care spending account.
- Optional leave arrangements.
- Development opportunities (tuition reimbursement, leadership development, and more).
Salary: $75,519.00 - $91,756.00/annually
Want to apply? - Applications are welcomed immediately; however, must be received no later than 4:30 p.m. PST on the closing date.
- Please include a cover letter with your application to be considered for this role.
- Please note that we will be starting assessments prior to the closing date.
We encourage all qualified applicants to apply . If you require an accommodation in the assessment process, please email Recruitment Testing Accommodation (SM) when you submit your application.
Any additional application materials must be received by email to HR Talent Acquisition (SM) by 4:30 p.m. PST on the closing date of the competition.
