Overview As an Executive Assistant, you are responsible for providing high-level administrative and operational support to assigned executive leaders. You serve as a trusted partner who helps optimize executive effectiveness through proactive calendar management, meeting coordination, travel planning, communications support, and cross-functional collaboration. This role requires strong judgment, professionalism, attention to detail, and the ability to manage multiple priorities in a fast-paced, high-growth environment.
Responsibilities- Manage complex executive calendars across multiple time zones, including prioritization of meetings, scheduling conflicts, and shifting business priorities
- Coordinate internal and external meetings, leadership reviews, team events, and other business activities
- Arrange domestic and international travel, including itineraries, accommodations, transportation, and expense coordination
- Prepare and organize meeting agendas, presentations, materials, and follow-up actions
- Support day-to-day operational needs of assigned executive leaders to ensure efficient workflow and execution
- Track action items, deadlines, and key deliverables to help maintain alignment and accountability across stakeholders
- Maintain organized records, documentation, and filing systems as needed
- Handle confidential and sensitive information with a high degree of discretion and professionalism
- Serve as a point of contact between executive leaders and internal or external stakeholders
- Draft, proofread, and edit correspondence, presentations, reports, and other business communications
- Build strong working relationships across teams and functions to support collaboration and execution
- Exercise sound judgment in prioritizing requests, resolving scheduling challenges, and escalating issues when appropriate
- Support planning and coordination of executive meetings, offsites, and cross-functional events
- Leverage productivity and AI-enabled tools to improve organization, efficiency, communication, and administrative workflows
Qualifications Minimum Qualifications
- 4+ years of experience supporting senior leaders or executives in a fast-paced, complex business environment
- Strong organizational, prioritization, and time management skills with exceptional attention to detail
- Demonstrated ability to manage sensitive and confidential information with professionalism and discretion
- Excellent written and verbal communication skills
- Proven ability to work independently, adapt quickly, and manage multiple priorities simultaneously
- Experience coordinating complex calendars, travel arrangements, meetings, and executive communications
- Proficiency with collaboration and productivity tools such as Google Workspace, Microsoft Office Suite, Slack, and related business applications
- Experience using AI tools (ChatGPT, Copilot, Claude, etc.) to accelerate and elevate your outcomes; including but not limited to communication drafting, data analysis, prompt engineering, and/or documentation
Preferred Qualifications
- Experience supporting leaders within a SaaS, technology, or high-growth organization
- Experience coordinating executive-level meetings, offsites, or cross-functional initiatives
- Bachelor's degree preferred or equivalent combination of education and relevant experience
Travel RequiredUp to 10%
Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
For this position, the expected base pay range is: $80,000-$140,000 per year.
This range represents the base pay for the role across all U.S. locations and is determined based on market data, internal equity, and experience. Final compensation may vary depending on geographic location, skills, and relevant experience.In addition to base pay, we offer a discretionary bonus for non-sales roles, a comprehensive benefits package, and, where applicable, sales incentives.
For this position, the expected discretionary bonus is 10% of the annual base salary.
Benefits
- Medical, dental and vision benefits: Affordable health care plans and company HSA contributions, starting on Day 1
- A 6% 401(k) match
- Competitive time off package with 20 days of Paid Time Off, 9 Company-Paid holidays, 2 paid floating holidays, 7 paid sick days, 2 Wellness days, and 1 Paid Volunteer Day; at 3 years of service PTO increases to 22 days, and at 5 years it increases to 25 days
- 12 weeks primary caregiver leave & 4 weeks secondary caregiver leave
- Accident, critical illness, and hospital indemnity insurance
- Pet insurance
- Legal assistance and identity theft insurance plans
- Life insurance 2x salary
- Access to the Calm app and the Employee Assistance Program
- $65/month Remote work stipend for internet
- Culture and team-building activities
- Tuition assistance
- Career development opportunities
- Charitable contribution match up to $250 per year
