Summary

InterDigital is seeking an experienced Executive Assistant to provide high-level, strategic administrative support to our Chief People Officer (CPO) and, at times, other members of the HR Leadership Team. Reporting directly to the CPO, this role serves as a trusted partner who anticipates needs, manages complex priorities, and enables the CPO to operate effectively in a fast-paced, global environment. The ideal candidate brings 8+ years of senior-level executive support experience, exceptional judgment and discretion, strong communication and organizational skills, and a high degree of technology fluency. Experience supporting a Human Resources or People function, and an interest in employee communications, HR marketing, or technology tools are strongly preferred.

Essential Duties and Responsibilities:

• Provides advanced, diversified, and highly confidential executive support to the Chief People Officer and the Human Resources function.

• Manages a complex and frequently changing executive calendar, including prioritizing meetings, resolving scheduling conflicts, coordinating across time zones, and ensuring the CPO is fully prepared for key meetings and commitments.

• Coordinates domestic and international travel from end to end, including itineraries, transportation, accommodations, visa or travel documentation as needed, and last-minute changes; prepares and reconciles expense reports accurately and on a timely basis.

• Exercises a high degree of independent judgment and discretion, anticipating needs, identifying priorities, and making sound decisions on behalf of the CPO within established parameters.

• Handles sensitive and confidential matters with the utmost professionalism, discretion, and sound judgment.

• Develops, edits, and formats executive-level PowerPoint presentations, business updates, meeting materials, talking points, agendas, and other written communications; synthesizes information into clear, polished, audience-appropriate materials.

• Supports HR marketing, employee communications, and social media activities in partnership with HR and Marketing/Communications, including drafting or coordinating content, organizing campaign materials, and helping maintain a consistent HR/employer brand presence.

• Processes benefits invoices, including collecting and reviewing invoices and supporting documentation, maintaining organized records, submitting invoices through Esker, and coordinating appropriate coding and approvals. Supports a high-volume process covering approximately 35 benefits vendors and 60 invoices per month while ensuring accuracy, timely processing, and adherence to established AP controls and procedures.

• Uses technology and digital tools to improve efficiency and executive productivity, including Microsoft 365 applications, collaboration platforms, AI-enabled productivity tools, and other business systems; quickly learns and adopts new technologies.

• Coordinates HR Leadership Team meetings, offsites, employee events, and other key meetings, including logistics, agendas, presentation materials, meeting preparation, and follow-up actions as needed.

• Works closely with other executive assistants and administrative professionals across the organization to coordinate leadership meetings, events, and cross-functional activities.

• Leads and coordinates special projects that require strong organization, communication, follow-through, and cross-functional partnership with stakeholders throughout the company.

• Prepares correspondence, reports, spreadsheets, presentations, and other materials; maintains appropriate records and organized digital files.

• Serves as a professional and responsive point of contact for internal and external stakeholders, exercising judgment in managing communications, requests, and access to the CPO.

• Performs ad-hoc requests including scheduling personal appointments for the CPO and other duties as needed.

Qualifications:

• Bachelor's degree or equivalent combination of education and relevant professional experience is strongly preferred.

• 8+ years of progressive executive assistant or senior administrative experience, including direct support of a C-suite or senior executive, is required.

• Demonstrated experience managing complex executive calendars, domestic and international travel, and expense reporting in a fast-paced environment.

• Advanced proficiency in Microsoft Outlook, PowerPoint, Word, Excel, and Teams; strong PowerPoint skills and demonstrated ability to create polished executive presentations and meeting materials are required.

• Strong technology aptitude and comfort learning and using new digital tools and business applications; experience with AI-enabled productivity tools is a plus.

• Experience with one or more of the following is preferred: Concur, SharePoint, Dynamics 365, Adobe Acrobat, Workday, or similar enterprise systems.

• Experience supporting Human Resources, Information Systems, Communications or another corporate function is strongly preferred.

• Experience supporting employee communications, HR marketing, or social media content is a plus.

• Exceptional organizational skills, attention to detail, and ability to manage multiple priorities, deadlines, and shifting demands with a high level of accuracy.

• Strong written and verbal communication skills, including the ability to interact confidently and professionally with executives, employees, vendors, and other stakeholders.

• Demonstrated sound judgment, discretion, initiative, and ability to handle highly sensitive and confidential information.

• Strong business acumen and ability to anticipate needs, identify issues, recommend solutions, and act with appropriate urgency.

• Comfort operating in a global, cross-functional environment and working effectively with colleagues from diverse backgrounds and cultures.

Location: Conshohocken, PA