Job DescriptionWe are seeking a highly organized and resourceful Executive Assistant to partner with IT leadership at Sandisk. In this role, you will provide high-level administrative support to a Senior Vice President by managing schedules, coordinating meetings, handling communications, and ensuring efficient office operations. This role requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment ensuring the team operates at its best.
The ideal candidate is proactive and takes initiative, is focused, and innovative. Excellent written and verbal communication skills, strong critical thinking and attention to detail are equally meaningful in this role. This dynamic role will have the ability to work independently on projects and must be able to work under pressure at times to handle a wide variety of activities. A positive attitude and a team player are a must!
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Calendar Management: Own executive calendar; coordinate across senior executives, business partners and team members by prioritizing schedules and qualifying requests. Proactively solicit agendas and manage attendee lists.
- Coordinate complex logistics for travel by developing itineraries, booking domestic and international flights, arranging transportation and accommodation. Visa and passport processing if necessary
- Provide vacation coverage for other EAs as needed
- Coordination of staff meetings, all hands meetings, offsites including tracking of action items and follow-ups
- Manage a wide range of administrative and executive related tasks, including drafting routine correspondence and organizing/maintaining electronic files, updating distribution lists, onboarding new hires, creating/updating organizational charts, expense approvals, creating PR/PO and coordinate AV and IT requirements for meetings
- Reconcile expenses in a timely manner adhering to Sandisk's global expense policies
- Anticipate needs and identify problems proactively, looking around corners for solutions and using existing resources in problem-solving
- Assist with formatting, editing, creating and consolidation of presentations and other office documents. Advanced knowledge of PowerPoint is a plus!
- Interact regularly and build relationships with executives and colleagues across various teams
- Ability to take initiative and work independently but take direction as needed with a positive attitude
QualificationsREQUIRED:
- Bachelor's Degree (or equivalent work experience required) and 5+ years supporting an SVP
- Advanced knowledge of Microsoft 365 applications (Word, PowerPoint, Excel, Outlook and Teams)
- Experience working in a support role with C-suite administrative staff is preferred
- Primary work location: Sandisk Milpitas office
SKILLS:
- Great attention to detail and the maturity to manage confidential information is a must.
- Intuitive problem-solver with thoughtful anticipation of deliverables.
- Ability to prioritize and manage complex issues.
- Excellent written and oral communication skills.
- Highly organized, resourceful, and proactive in identifying better ways of achieving goals.
- Excellent time management skills.
- Collaborative style, team player.
- Demonstrates leadership.
- Enthusiastic, kind, inclusive, and ethically minded.
Compensation & Benefits Details- An employee's pay position within the salary range may be based on several factors including but not limited to (1) relevant education; qualifications; certifications; and experience; (2) skills, ability, knowledge of the job; (3) performance, contribution and results; (4) geographic location; (5) shift; (6) internal and external equity; and (7) business and organizational needs.
- The salary range is what we believe to be the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range and this range is only applicable for jobs to be performed in California, Colorado, New York or remote jobs that can be performed in California, Colorado and New York. This range may be modified in the future.
- If your position is non-exempt, you are eligible for overtime pay pursuant to company policy and applicable laws. You may also be eligible for shift differential pay, depending on the shift to which you are assigned.
- You will be eligible to participate in Sandisk's Short-Term Incentive (STI) Plan, which provides incentive awards based on Company and individual performance. Depending on your role and your performance, you may be eligible to participate in our annual Long-Term Incentive (LTI) program, which consists of restricted stock units (RSUs) or cash equivalents, pursuant to the terms of the LTI plan. Please note that not all roles are eligible to participate in the LTI program, and not all roles are eligible for equity under the LTI plan. RSU awards are also available to eligible new hires, subject to Sandisk's Standard Terms and Conditions for Restricted Stock Unit Awards.
- We offer a comprehensive package of benefits including paid vacation time; paid sick leave; medical/dental/vision insurance; life, accident and disability insurance; tax-advantaged flexible spending and health savings accounts; employee assistance program; other voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity; tuition reimbursement; transit; the Applause Program; employee stock purchase plan; and the Sandisk Savings 401(k) Plan.
- Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law.
