02nd October, 2026Job Brief: A fast-growing, AI-forward technology company is seeking an exceptional
Executive Assistant to the Co-Founder & CEO to act as a true force multiplier within the executive office. This is a high-impact, high-trust role supporting a globally operating CEO in a fast-paced, mission-critical environment.
You will begin in a traditional, full-scope EA capacity and quickly evolve the role by leveraging AI tools and automation-building systems that enhance speed, precision, and execution. This role is ideal for a highly organized, proactive operator who thrives in complex environments and is excited to integrate AI into executive workflows.
The Job: You will serve as the right hand to the CEO, managing priorities, communications, and logistics across a global organization-while gradually building AI-augmented workflows to scale your impact.
Key Responsibilities: - Manage the CEO's calendar across daily, quarterly, and annual planning cycles, ensuring alignment with company priorities
• Monitor and triage a high-volume inbox; draft responses and prioritize critical communications
• Coordinate complex international travel, including multi-country itineraries and last-minute changes
• Prepare meeting briefings, agendas, and materials (increasingly AI-assisted)
• Attend meetings as needed, capture action items, and drive follow-through across leadership
• Serve as a key liaison to executives, board members, investors, partners, and government stakeholders
• Coordinate executive meetings, offsites, board events, and customer engagements
• Draft communications on behalf of the CEO and maintain key documents and files
• Handle sensitive and confidential matters with absolute discretion
Additional Executive Support - Provide scheduling, travel, and expense support to additional senior leaders (Co-Founder and CRO)
• Coordinate cross-functional initiatives with the Chief of Staff and executive team
• Support board, investor, and leadership meetings, including logistics and follow-ups
• Manage administrative workflows such as expenses, document routing, and contact management
About You - 4-8 years of experience supporting CEOs or senior executives in fast-paced tech environments
• Proven ability to manage complex calendars, inboxes, and international logistics with minimal oversight
• Exceptional written and verbal communication skills
• Strong judgment, discretion, and ability to handle sensitive information
• Highly organized, proactive, and able to manage shifting priorities
• Comfortable working across global time zones with schedule flexibility
• Strong proficiency in Google Workspace and/or Microsoft Office tools
• Interest in AI tools and enthusiasm for building AI-augmented workflows
Bonus Points For - Experience supporting globally distributed teams or international executives
• Exposure to government, defense, or regulated environments
• Experience with board and investor coordination
• Familiarity with tools like Salesforce, NetSuite, or similar platforms
• Multilingual or international experience
Perks & Benefits - Remote-first flexibility with global exposure
• Opportunity to work directly with a founder-led executive team
• High-growth environment with strong ownership and career development
• Unique opportunity to build AI-augmented executive operations
If you're an elite Executive Assistant ready to operate at a high level and evolve into AI-powered executive support, we'd love to connect. Apply today.
