Senior Executive Assistant (C-suite or Director-Level Executives)
100% Onsite- Washington DC Anticipated Start Date: 7/13/2026/-ASAP Anticipated End Date: 09/30/2027 FT/PT: Full Time Preferred hours: 8:30AM-5PM Years of experience: 10+ Education: Bachelor's degree preferred or equivalent combination of education and experience US Citizenship Status: Per Federal contract U.S. Citizenship or green card required
Office location: 1850 International Square
Washington DC 20006 Description: The Division of Supervision and Regulation is seeking an exceptional Executive Assistant to provide comprehensive, high-level administrative support to a senior leader. ?This critical role requires a seasoned professional with demonstrated expertise supporting senior executives in fast-paced, complex regulatory environments.
Key Responsibilities:
- Provide comprehensive administrative support to the senior leader
- Manage complex calendar with multiple competing priorities, including meetings with Board Members, Federal Reserve Bank Presidents, regulatory agency officials, and industry representatives
- Coordinate and prioritize meeting requests, ensuring appropriate preparation time and strategic scheduling
- Anticipate senior leader's needs and proactively address administrative requirements
- Draft, edit, and proofread correspondence, memoranda, and presentations for internal and external audiences
- Coordinate communications with Board Members' offices, Federal Reserve Banks, and other key stakeholders
- Manage sensitive and confidential information with absolute discretion
- Plan and coordinate high-level meetings, conferences, and briefings, including logistics, materials preparation, and follow-up
- Manage videoconference and hybrid meeting technology and logistics
- Prepare briefing materials, agendas, and background documents
- Arrange and coordinate participation in Board meetings, FOMC-related activities, and interagency meetings
- Track action items, deadlines, and follow-up requirements
- Arrange complex domestic and international travel, including detailed itineraries, security requirements, and expense reporting
- Coordinate travel for official Federal Reserve business, conferences, and international regulatory meetings
- Process travel authorizations and expense reimbursements in accordance with Federal Reserve policies
- Manage travel during crisis situations with flexibility and efficiency
- Process invoices, purchase requests, and budget tracking for the senior leader's office
- Assist with preparation of materials for Board presentations and decision memos
- Support division-wide events and initiatives as requested
Position/Skill requirements:Experience Requirements:
- 10+ years of progressive senior administrative experience required, with at least 5 years supporting C-suite or director-level executives in government, financial services, or regulatory agencies
- Proven track record managing competing priorities in fast-paced, high-stakes environments
- Experience in confidential, regulatory, or policy-focused settings strongly preferred
- Familiarity with Federal government operations and protocols is highly desirable
Core Competencies:
- Exceptional judgment and discretion with highly sensitive and confidential information
- Superior organizational skills with proven ability to anticipate needs and proactively address challenges
- Expert-level written and verbal communication skills, including ability to interact professionally with Board Members, senior officials, and external stakeholders
- Advanced proficiency in Microsoft Office Suite (SharePoint, Outlook, Word, PowerPoint, Excel, Teams)
- Ability to work independently with minimal supervision while exercising sound judgment
- Strong attention to detail with unwavering commitment to accuracy and deadlines
- Adaptability and composure under pressure
Ref: #851-Rockville-S1
