About the Role- The Executive Assistant (EA) Team plays an essential role in enabling CEO John Imah to operate at maximum effectiveness as he leads SPREEAI's fast-growing, global business. John manages a demanding cross-time zone schedule (Los Angeles, New York, and internationally) and requires exceptional, high-touch support to stay focused on strategic priorities.
- This team functions as his trusted right-hands, ensuring seamless operations across scheduling, communications, travel, personal logistics, and executive-level relationship management. The EA team is expected to embody professionalism, responsiveness, discretion, and excellence at all times.
- The EA team must operate collaboratively and cohesively to provide uninterrupted support across time zones.
What you'll doExecutive Calendar & Scheduling Management- Manage the CEO's highly complex internal and external calendar with precision and efficiency.
- Schedule and prioritize meetings across multiple time zones, ensuring alignment with business priorities.
- Proactively adjust the calendar in real time to accommodate urgent changes, delays, or shifting priorities.
- Serve as gatekeepers, protecting John's time and ensuring he is always prepared for every engagement.
Travel Coordination & Trip Accompaniment- Plan and manage all aspects of domestic and international travel, including flights, hotels, transportation, and itineraries.
- Prepare comprehensive travel packets and ensure seamless transitions between engagements.
- EA may accompany the CEO on key business trips to provide on-the-ground support. All travel time and associated hours will be tracked and compensated in accordance with applicable wage and hour laws.
- Handle last-minute changes and logistical challenges with speed and confidence.
Communication & Inbox Management- Monitor CEO's email, Slack, calls, and messages; triage and respond where appropriate.
- Draft professional communications on CEO's behalf and maintain his voice and standards.
- Serve as the liaison between CEO and internal teams, external partners, investors, and board members.
- Ensure timely acknowledgements and follow-through on all communications.
Document, Task & Information Management- Maintain organized systems for documents, files, contracts, travel records, and key information.
- Prepare briefing documents, meeting agendas, and executive summaries ahead of major meetings.
- Maintain and update the EA Knowledge Repository (the EA Folder) with SOPs, preferences, contacts, and process guides.
- Track and submit expenses, receipts, and reimbursements with accuracy.
Personal & Household Support (Discreet & Professional)- Provide personal logistical support to free CEO's time for business priorities.
- Provide limited personal logistical support as it relates to the CEO's business operations, including coordinating appointments and vendor interactions relevant to professional obligations.
- Maintain absolute discretion around all personal matters.
VIP, Board & Investor Relations Support- Coordinate high-level meetings, visits, and communications with board members, investors, key partners, and VIPs.
- Manage logistics for board meetings, including scheduling, materials, and hospitality.
- Represent CEO and SPREEAI with professionalism, diplomacy, and polish.
Real-Time Responsiveness & Flexibility- This role may occasionally require availability outside standard business hours. Any hours worked beyond the standard workweek will be compensated in accordance with applicable federal and state law.
- Monitor CEO's schedule and communications proactively during working hours; respond promptly to urgent requests. On-call expectations will be clearly defined and compensated per applicable law.
- Quickly problem-solve and adapt to changing circumstances without needing direction.
EA Team Collaboration- Work as a unified team with shared visibility, aligned responsibilities, and consistent communication.
- Maintain shared systems, calendars, and tools to ensure seamless bi-coastal support.
- Coordinate and hand off responsibilities during travel, PTO, or off-hours to guarantee uninterrupted coverage.
Confidentiality & Professionalism (Critical Requirement)- This is the most important aspect of the role.
- In this position, you will have access to highly sensitive information-both personal and professional. Absolute confidentiality is non-negotiable.
The EA team must:- Never disclose confidential information to team members, stakeholders, vendors, or anyone without an explicit need-to-know.
- Safeguard all documents, conversations, schedules, messages, and personal or company information.
- Maintain discretion in all environments, including public settings, office spaces, and digital platforms.
- Handle all privileged information with the highest degree of professionalism, loyalty, and integrity.
- Protect CEO's personal privacy and SPREEAI's confidential business operations at all times.
- Any breach of confidentiality, even minor, is grounds for immediate action.
- This role requires judgment, maturity, and unwavering commitment to trust, integrity, and professional ethics.
In-Person Presence Requirement (Critical Requirement)- As SPREEAI transitions away from a primarily remote environment, it is essential that the Executive Assistant team operates predominantly in-person.
- This requirement exists for several important reasons:
- Speed & Efficiency: Tasks-from household coordination to high-priority calls, last-minute schedule changes, and in-office logistics-are completed sEA may accompany the CEO on key business trips to provide on-the-ground support. All travel time and associated hours will be tracked and compensated in accordance with applicable wage and hour law significantly faster when handled on-site.
- Hands-On Support: John's role often requires quick, real-time assistance, physical document handling, in-person briefings, and immediate response to evolving needs.
- Operational Accuracy: In-person work reduces delays, miscommunication, and errors that commonly occur with remote workflows.
- Household & Personal Support: Many responsibilities require being physically present at John's home or office to ensure smooth day-to-day operations.
- High-Touch Executive Support: The nature of this role demands proximity-anticipating needs, adjusting plans on the fly, and providing seamless coordination simply cannot be replicated remotely.
- In-person presence is not optional. EA performance and expectations are built around the ability to react quickly, manage sensitive tasks discreetly on-site, and provide immediate, real-time support.
Qualifications- Extreme Reliability & Follow-Through - Nothing falls through the cracks.
- High Responsiveness - Immediate acknowledgement of urgent messages across time zones.
- Exceptional Attention to Detail - Zero calendar errors, flawless travel execution, polished documents
- Proactivity & Anticipation - Think ahead, solve problems early, and take initiative.
- Calm Under Pressure - Maintain composure when plans shift or urgent issues arise.
- Professional Communication - Clear, courteous, polished written and verbal communication.
- Team-Oriented & Cooperative - Operate as a cohesive EA team, not as individuals.
- Discretion & Emotional Intelligence - Represent the CEO with maturity, empathy, and professionalism.
Compensation: The annual base salary for this position ranges from $75,000 to $100,000, commensurate with experience and qualifications. This is a full-time, exempt position. Final compensation will be determined based on relevant experience, skills, and location
