Executive Assistant & Office Manager

Causal Labs

$70K — $95K *
Business Services
Less than 5 years of experience
Job Overview by Ladders

Qualifications

  • 5-7 years of experience in operations or administrative support roles, preferably in high-growth environments
  • Strong organizational skills with proven ability to manage multiple priorities
  • Demonstrated discretion and judgment in handling sensitive information
  • Proactive mindset with a track record of anticipating team needs
  • Excellent communication skills for interacting with diverse stakeholders

Responsibilities

  • Support founders by managing calendars, travel, and scheduling to maximize their focus on core tasks
  • Oversee end-to-end office operations, ensuring a productive workplace environment
  • Coordinate team logistics, including onboarding, events, and offsites to enhance team cohesion
  • Develop operational systems to facilitate smooth scaling as the company grows
  • Proactively identify and solve problems before they escalate

Benefits

  • Opportunity to shape the company culture as a foundational team member
  • Autonomy to drive operational initiatives and make impactful decisions
  • Work in a fast-paced environment that values innovation and adaptability
  • Collaborative team atmosphere fostering personal and professional growth
  • Access to resources that support team well-being and efficiency
Full Job Description
We're looking for an exceptional operator to be the backbone of a fast-growing team. As one of our earliest operations hires, you'll keep our founders focused on the mission and our office running so smoothly that no one has to think about it. Your mission is to remove friction everywhere by anticipating what the team needs before it asks, and making it happen. Responsibilities • Provide high-leverage support to our founders: own their calendars, travel, and scheduling, and protect their time for what matters most • Run the office and workplace end to end - space, supplies, meals, and vendors - creating an environment where the team does its best work • Own team logistics and culture: coordinate onboarding, team events, and offsites that bring a fast-growing team together • Build the operational systems and processes that let the company scale smoothly as we grow • Be the person who makes things happen - spotting what's needed and handling it before it becomes a problem What we're looking for We value a relentless approach to problem-solving, rapid execution, and the ability to quickly learn in unfamiliar domains. • Experience as an executive assistant, office manager, or in a similar operations role, ideally in a fast-paced or high-growth environment • Exceptional organization and attention to detail, with the ability to juggle many priorities at once • Strong judgment and discretion in handling sensitive information and competing demands • A proactive, resourceful, get-it-done attitude - no task too big or too small • Excellent communication and interpersonal skills

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