Executive AssistantMSC USA - New York
90,000.00 - 100,000.00 USDJob Summary/ Key Responsibilities: Provide indispensable administrative support to the President-synchronizing calendars, travel, meetings, and follow-ups; safeguarding seamless information flow; and coordinating with internal and external stakeholders-so every minute of the President's day is focused on advancing the business.
Key Responsibilities & Duties
Executive Support o Orchestrate a highly fluid, multi-time-zone calendar, anticipating conflicts and adjusting priorities in real time.
o Draft, refine, and proofread correspondence, presentations, reports, and briefing decks that reflect the President's voice and standards.
o Screen calls, emails, and mail; distill key points and flag urgent items to enable swift, informed decision-making.
Meeting Coordination o Schedule and facilitate executive sessions; prepare concise agendas, capture accurate minutes, and drive action-item closure.
o Plan and execute board meetings, quarterly business reviews, and high-profile client visits, ensuring flawless logistics and materials.
Travel & Logistics o Design comprehensive domestic and international travel plans-including itineraries and accommodations-and adjust seamlessly to last-minute changes in flights, weather, or market events.
Information Management & Research o Conduct focused research to support strategic initiatives and ad-hoc inquiries; summarize findings into clear, actionable briefs.
o Maintain confidential files and databases with uncompromising accuracy, security, and version control.
Internal & External Stakeholder Engagement o Welcome headquarters representatives, clients, vendors, and partners, delivering a polished, professional first impression of MSC USA.
o Serve as the President's liaison to internal teams and external stakeholders, conveying information diplomatically and ensuring timely follow-through.
o Arrange and manage dining reservations for business meals and client engagements, ensuring venue suitability, dietary preferences and seamless coordination with the President's schedule.
Other Duties - Handle special projects and urgent tasks as assigned, often under tight deadlines.
Qualifications & Key Competencies: Requirements
o A minimum of 3-5 years of executive-level administrative support, ideally for a Managing Director, CEO, or other C-suite leader.
o Associates degree required, bachelor's degree preferred.
o Mastery of Microsoft 365, virtual-meeting platforms, and travel/expense management tools.
o Demonstrated ability to manage highly sensitive information with discretion and sound judgment.
o Fluent in English, superior written and verbal communication skills, impeccable attention to detail
o Proven success thriving in dynamic environments where priorities shift rapidly and deadlines are non-negotiable.
Physical Demands o Prolonged periods of sitting at a desk and of standing
o Will have to move between floors in building
o Must be able to lift up to 15 pounds at a time
Work Authorization• Authorization to work in the U.S
What We Offer- Health Insurance
- Dental & Vision Insurance
- Life Insurance: one-time annual salary up to $50,000
- Long Term Disability Insurance
- Paid Parental Leave
- Business Travel Insurance
- Flexible Spending Accounts - (Health, Dependent Care, Transit/Parking)
- Supplemental Life, Accident, Critical Illness and Hospital Indemnity Plans
You will also have access to additional benefits, effective day one:- Short Term Disability Insurance
- 401K Plan - 3% Safe Harbor Contribution with option for additional 3% employer match.
- Wellness Program initiatives / Free MSC Partner Subscriptions with Calm
- Partner Discount Programs with MSC Cruises, Apple, Dell, Nissan, Whirlpool, AT&T, Pets Best and others.
About Mediterranean Shipping Company (MSC)Mediterranean Shipping Company (MSC), headquartered inGeneva, Switzerland, is a global leader in transportation and logistics,privately owned and founded in 1970 by Gianluigi Aponte. As one of the world'sleading container shipping lines, MSC has 675 offices across 155 countriesworldwide, with the MSC Group employing over 200,000 people. The company hasevolved from a one vessel operation into a globally respected business with afleet of 800 vessels that provides timely delivery of goods and services tocustomers of all industries and sizes. With access to an integrated network of road, rail,air, and sea transport resources which stretches across the globe, the companyprides itself on delivering global service with local knowledge. MSC's shippingline sails on 300 trade routes and calls at 520 ports, carrying some 22.5million TEU (twenty-foot equivalent units) annually. For more information, visit MSC Mediterranean Shipping Company
Mediterranean Shipping Company (USA) Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type including but not limited to characteristics protected by federal, state or local laws.
If you need a reasonable accommodation for any part of the employment process, please contact us by email at
[email protected] and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.
