Job DescriptionSUMMARY Mortenson's Minneapolis Office is currently seeking an
Executive Assistant who holds a positive attitude, displays a strong work ethic and can provide high-quality, professional, and timely executive assistance to Group leadership. Strong communication skills are necessary as you will coordinate with staff at all levels in an ever-changing environment. Your ability to remain flexible, inventive, dedicated, and efficient with a high level of integrity and confidentiality is vital to your success in this role.
RESPONSIBILITIES- Coordinate and schedule meetings, including room, equipment, catering, and participant details; includes maintaining groupwide annual calendar of recurring meetings
- Prepare materials, documents, and PowerPoint presentations for meetings and events
- Research, book, and coordinate travel arrangements; handle conference registrations and expense reports (SAP Concur experience a plus)
- Plan and coordinate events, including annual meetings, team outings, and customer events
- Order and manage technology items and office supplies; maintain printers and reconcile reports
- Prepare workspaces and coordinate orientation for new team members, handle apparel orders and invoice processing; includes coordination with internal college recruiting and talent acquisition teams
- Support Director of Operations with staffing and tracking software; build relationships across diverse backgrounds
QUALIFICATIONS- Associate or bachelor's degree in Business Administration or equivalent experience
- Minimum 5 years administrative experience, with at least one year of executive administrative support
- Construction-related business experience preferred
- Ability to maintain a high level of confidentiality and discretion
- Detail-oriented with the ability to organize and manage multiple projects
- Proficient in Microsoft Word, Excel, Outlook, and PowerPoint
- Adaptive, effective communication and active listening skills in a fast-paced environment
- Positive and professional attitude with strong customer service skills
- Ability to craft systems and processes, and seek out additional responsibilities
A few benefits offered include: (for Non-Craft & Non-Union Craft working 25+ hours / week)
- Medical and prescription drug plans that includes no additional cost vision coverage
- Dental plan
- 401k retirement plan with a generous Mortenson match
- Paid time off, holidays, and other paid leaves
- Employer paid Life, AD&D, and disability insurance
- No-Cost mental health tool and concierge with extensive work-life resources
- Tuition reimbursement
- Adoption Assistance
- Gym Membership Discount Program
The base pay range for this role is $38.51 - $51.97 per hour. (Actual range is higher for the following office locations: Denver, CO and Chicago, IL - 5%, Seattle, WA, and Portland, OR - 10%, Washington, D.C. - 12.5%).
Base pay is positioned within the range based on several factors including an individual's knowledge, skills, and experience, with consideration given to internal equity.
#LI-BF1Please make note: - Visa sponsorship is not offered for this position.
- Our postings are typically open a minimum of 5 days and an average of 44 days.
