Magna

Executive Assistant

Magna • $86K *
St Thomas, ON N5P 1A1In-Person
Business Services
Less than 5 years of experience
Today
Be an Early Applicant
Job Overview by Ladders

Qualifications

  • High school diploma required.
  • Post-secondary education in an administrative program or equivalent experience in an industrial environment preferred.
  • Minimum three years of administrative experience necessary.
  • At least one year of supervisory experience required.
  • Ability to maintain confidentiality of sensitive information.

Responsibilities

  • Manage administrative activities for the department and oversee the administrative assistants.
  • Ensure compliance with all relevant regulations and company standards.
  • Drive continuous improvement and cost reduction initiatives.
  • Lead and coordinate projects from conception to execution.
  • Handle daily administrative tasks for Senior Management, including filing and maintaining supplies.
  • Organize meetings, appointments, and travel arrangements effectively.
  • Prepare presentations and reports to meet designated deadlines.

Benefits

  • Weekly pay via direct deposit.
  • Overtime pay after 44 hours worked at 1.5x rate.
  • Paid vacation entitlement of 2 weeks (increasing to 3 weeks after 3 years) plus holidays and personal days.
  • Medical and dental benefits after one month of employment.
  • Free on-site counseling services available.
  • Retirement savings contributions matched by the company at 3% of regular earnings.
  • Profit sharing distributed annually in the second quarter.
  • Company paid life insurance and AD&D coverage included.
  • Employee discounts available for various services and products.
  • Access to an educational assistance program for further training.
Full Job Description
Job Responsibilities:

POSITION SUMMARY:

This position supports the ongoing administrative activities for the department while supporting the administrative assistants as their leader. The incumbent is expected to initiate solutions to an array of situations, and maintain the confidentiality of the department. This position requires a motivated self-starter who can balance multiple tasks in a fast paced manufacturing environment with a positive, cooperative attitude.

This position has been posted to fill an existing vacancy.

POSITION SALARY:
$86,137.92 CAD Annually

This range reflects only the base salary and does not include other components of our total compensation package, such as the Continuous Improvement Program, GRRSP Matching, MBC Program, and other variable benefits.

WHO WE ARE LOOKING FOR:
  • High school diploma
  • Post-Secondary education in an administrative program OR equivalent education and work-related experience in an industrial environment.
  • Minimum three (3) years' administrative experience.
  • One (1) year supervisory experience.


DUTIES & RESPONSIBILITIES:
  • Perform all duties and promote themselves in a manner that reflects Formet Expectations and Formet's Visions/Values through Magna's Employee Charter.
  • Follow and abide by all government, Legal, Magna and Formet rules and regulations.
  • Contribute to continuous improvement and cost reduction activities.
  • Manage and coordinate projects from investigation to implementation as assigned.
  • Perform all daily administrative activities of Senior Management including; filing, typing, photocopying, maintaining stationary supplies, answering telephones and faxes, courier, payroll etc.
  • Maintain business files, statistical reports and records.
  • Maintain confidentiality of appropriate information.
  • Organizational abilities necessary to effectively schedule appointments and meetings; prepare for meetings; make travel arrangements and reservations; receive visitors and route mail.
  • Coordinate the work tasks of the administrative assistants (standardize plant wide administrative commonalities).
  • Facilitate interaction with Team Members, other Divisions and the Corporate offices.
  • Generate report presentations by designated deadlines.
  • Complete performance feedback when necessary.
  • Set up, facilitate and participate in interviews and meetings when necessary.
  • Purchasing / procurement of team building / giveaways / events.
  • Maintain and support department budget.
  • Perform other duties as designated.


SALARY TEAM MEMBER BENEFITS:
  • Weekly pay via direct deposit.
  • Overtime (1.5x) after 44 hours worked.
  • Vacation entitlement:
    • 2 weeks of paid vacation (3 weeks after 3 years) + 4 company paid holidays + 2x ½ days = 15 days annually.
    • Option to bank your overtime to earn up to an extra 5 days of paid time off (approved in the same manner as vacation time) (27 hours x 1.5 = 40 hours).
  • Medical and dental benefits after 1 month of employment.
  • Free on-site counselling.
  • Magna will contribute an amount equal to 3% of regular earnings every week to your retirement savings (MBC program).
  • Profit sharing paid in the second quarter of every year (EEPPP Program).
  • Matched GRRSP.
  • Company paid life insurance and accidental death and dismemberment (AD&D).
  • Optional group life insurance and critical illness insurance for self and spouse.
  • Safety shoe, prescription safety glasses and custom molded earplug allowance.
  • Company paid uniforms (if you choose to use).
  • Company BBQ, holiday parties and company events.
  • Corporate social responsibility initiatives - 6k for water walk, support local charities (Hospice of Elgin, Adopt a Family (12 in total), STEGH), Children's Health Foundation and many more).
  • Magna Service Award Program.
  • Roger's and Bell cellphone data plan available - as low as $50/month!
  • Subsidized cafeteria with daily specials including hot vegetarian options - we are known for our amazing cafeteria! Free coffee, juice, and tea.
  • Educational Assistance Program.
  • Employee discounts: new vehicles, amusement parks, etc.
  • Plant-wide continuous improvement program: 2025 bonus = $1930
  • You get to work with a FANTASTIC Team! One Team, One Formet!

Worker Type:

Regular / Permanent

Group:

Cosma International

About Magna

Magna Careers

Join Magna’s dynamic team of professionals and be part of a company that’s leading the way in automotive innovation. At Magna, we offer unparalleled job opportunities in an environment that values diversity, leadership, and growth. Work You’ll Do At Magna, we are committed to fostering an inclusive culture where every team member is empowered to contribute, innovate, and excel. We believe that diverse perspectives lead to groundbreaking ideas and better decisions. Joining our team means you’ll work alongside some of the industry’s most talented professionals, using state-of-the-art technology to create revolutionary automotive solutions. Lead in a Unique Market Position Magna stands at the forefront of the automotive industry, combining advanced technology, deep industry expertise, and a commitment to innovation that drives us forward. As a leader in our field, we offer careers that are not just jobs, but pathways to personal and professional growth. Explore Magna’s Job Opportunities Whether you’re looking for a position in engineering, design, production, or management, Magna has a place for you. Our global presence offers a wealth of opportunities for career advancement, professional development, and networking. From internships that provide real-world experience to leadership roles that challenge your skills, Magna is dedicated to helping you reach your full potential. Innovative Work Environment Magna is committed to innovation and excellence. Our team is constantly pushing the boundaries of what’s possible in the automotive world, making it an exciting place to grow your career. We encourage creativity and initiative, and we reward our employees with the benefits and support they need to succeed both professionally and personally. Be Part of a Great Team At Magna, you’ll find a collaborative environment that values teamwork and open communication. Our employees share a common goal: to lead the industry through innovation, efficiency, and sustainability. With diversity training and a focus on inclusive employment practices, Magna is a place where everyone can thrive. Future-Proof Your Career With Magna, you’re not just finding a job; you’re building a career. We offer extensive training and development programs to help you continue learning and evolving as a professional. With opportunities for advancement and a culture that promotes from within, Magna empowers you to design a career path that meets your ambitions. Stay Connected Join Our Team Search for open positions that match your skills and interests. We are always on the lookout for passionate, curious, and innovative team players. Explore the possibilities that Magna offers. SEARCH MAGNA JOBS Keep Up to Date Stay informed with career tips, insider perspectives, and industry-leading insights you can use today—all from the people who work here. READ CAREERS BLOG Job Alert Emails Customize your subscription to receive job alerts, the latest news, and insider tips tailored to your preferences. Discover the exciting and rewarding career opportunities that await at Magna.
Learn more about Magna
Size
161,000 employees
Market Cap
$15.9 billion
Industry
Manufacturing & Automotive
5 Year Trend
-0.1%
NASDAQ
MGA
* Ladders Estimates

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