Job Description:Position Summary
Guggenheim is seeking a proactive Executive Assistant to support its Investment Banking Energy team in Houston. Reporting into the Managing Director of Investment Banking Administration, this person will help to support executives in all administrative functions in order to increase the time they dedicate to leadership responsibilities. The ideal candidate must exercise excellent judgment, have exceptional communication skills, demonstrate strong customer service and professionalism, and handle numerous projects and a heavy workflow with a high level of accuracy. The successful candidate will have experience supporting senior level executives and be comfortable interacting with other high-level members of the team and external clients in a fast paced, ever-changing environment.
The Executive Assistant role is located in Houston 4 days in office and 1 day remote.
Essential Job Functions
- Manage clerical, administrative and all business details
- Manage incoming calls and direct to appropriate parties
- Manage complex calendars across different time zones
- Assist in internal and external meetings and conference presentations
- Manage travel arrangements and prepare itineraries
- Process heavy volume of expense reports
- Perform other related duties as assigned or requested
Preferred Qualifications
- Proficiency in Microsoft Office Suite
- Knowledge of DealCloud CRM and Workday preferred but will train
- Strong interpersonal, organizational, communication and problem- solving skills
- Strict attention to detail with ability to prioritize issues appropriately
- Detail-oriented and able to multi-task in a fast-paced environment
- Ability and experience in handling confidential information with professionalism
- Anticipate needs before they arise and take the initiative to find solutions
- Team player, who will approach challenges with optimism and is able to adapt to change
- Hands-on and willing to roll up sleeves to perform any and all responsibilities needed to ensure success
Basic Qualifications
- Bachelor's degree or equivalent experience
- Minimum of 5 plus years executive assistant experience, preferably in financial services
Salary
- Annual base salary between $85,000 - $105,000.
- The base salary range represents the low and high end of the anticipated base salary range for this position. Actual base salaries may vary depending on factors such as location and experience. The range listed reflects base salary only, and the total compensation package may include other components such as incentive compensation.
