Executive Assistant will support our Chief Technology Officer by managing priorities, coordinating activities across the Technology organization, and helping ensure day-to-day operations run smoothly. This role requires exceptional organization, sound judgment, discretion, and the ability to anticipate needs in a fast-paced environment.
The ideal candidate is highly organized, intellectually curious, proactive, and eager to learn. They will serve as a trusted partner to the CTO, helping manage time and commitments, coordinate key initiatives, support leadership team activities, and foster a positive team culture. Strong communication skills, attention to detail, and a genuine interest in understanding the business are essential for success in this role.
This position will be based at our West Los Angeles, CA office. We work a hybrid schedule with an in-office requirement Monday through Wednesday and the option to work remotely on Thursday and Friday.
Job Description- Manage a complex calendar, proactively identifying conflicts, protecting focus time, and recommending priorities
- Anticipate needs, identify potential challenges, and provide solutions before issues arise
- Coordinate meetings, leadership reviews, offsites, town halls, and other technology team events
- Support the planning and execution of team-building activities, employee engagement events, and community initiatives
- Prepare meeting materials, agendas, presentations, and follow-up action items to drive accountability and execution
- Manage domestic and international travel, detailed itineraries, and expense reporting
- Serve as a key connector across the Technology organization, helping monitor team morale, culture, and employee experience
- Screen and prioritize incoming communications, responding independently when appropriate
- Build strong relationships with executive assistants and leaders across the company to facilitate collaboration and coordination
- Develop and maintain systems, processes, and documentation that improve organizational effectiveness and executive productivity
- Handle highly confidential information with professionalism, sound judgment, and discretion
Qualifications- Minimum 3 years of experience in an administrative, coordinator, project support, operations, or executive support role
- Demonstrated ability to learn quickly, manage competing priorities, and adapt in a fast-paced environment
- Strong intellectual curiosity and desire to understand how the business operates
- Highly organized with exceptional follow-through and attention to detail
- Comfortable interacting with leaders at all levels of the organization
- Outstanding organizational skills and attention to detail
- Naturally proactive and solutions-oriented; brings recommendations and options, not just problems
- Excellent written and verbal communication skills
- Comfortable asking questions and seeking context to continuously improve and learn
- Proficiency in Microsoft Office, including PowerPoint, Outlook, Word, and Excel
- Strong interpersonal skills with the ability to build trust and credibility across all levels of the organization
- Demonstrated ability to maintain confidentiality and exercise discretion in sensitive situations
- Bachelor's degree preferred, though equivalent experience will be considered
Pay Range: $40.00 - $41.00/hour. Final compensation will be dependent upon skills & experience.
Additional Information- Thriving Wellness Community: Access to top-notch medical coverage comprehensive vision and dental plans, and a 401k with match eligibility to secure your financial future and including:
- 24/7 online physician consultations
- virtual mental health resources
- life coaching
- engaging employee community groups
- cash rewards for healthy habits and fitness reimbursements
- library of on-demand fitness videos
- Career Advancement Opportunities: Unlock your potential with clear paths for career progression and internal mobility across our diverse family of brands and business units.
- Focused Learning and Development: Grow as a leader with our dedicated Learning and Organizational Development department, offering extensive resources like People Manager and leadership training, webinars, and eLearning courses.
- Empowering Mentorship Program: Connect with colleagues through our company-wide mentorship program to share goals, overcome challenges, and drive your career forward.
- Continuous Improvement Training: Participate in training that empowers all employees to learn and implement concepts that drive significant, positive change in the workplace.
- Building a Healthy Society: To date, our co-Founders Lynda and Stewart Resnick, through their foundations and The Wonderful Company, have invested more than $2.5 billion in education, health and wellness, community development, and sustainability initiatives across California's Central Valley, Fiji, and the world. In 2025, Wonderful ranked as #1 in PEOPLE's "100 Companies That Care" list and was named one of Fortune magazine's 100 Best Companies to Work For. To learn more about our corporate social responsibility efforts, visit csr.wonderful.com.
- Giving Back to the Community: Make a difference with Wonderful Giving, allowing you to allocate company-provided funds to up to three charities of your choice, and join Wonderful Neighbor to contribute to group service projects within our local communities.
