OverviewLMI seeks an Executive Assistant to support U.S. Customs and Border Protection (CBP) programs in the National Capital Region. Join our team of collaborative self-starters focused on delivering practical and efficient solutions to help our client keep U.S. borders safe and facilitate travel and trade.
This position will require 5 days per week on client site in Washington, DC.
ResponsibilitiesYou will provide high-level administrative support for a large, complex project consisting of a 160-person team working across multiple work streams, including multiple subcontractors, with some team members assigned to a specific portfolio or project and others providing matrixed support across programs. The majority of the team will be at the client site and/or telework; the team will have significant travel to stations on the southwest and other borders. Representative responsibilities:
- Facilitate daily office operations (e.g., scheduling and coordinating meetings, calendar management, and general office logistics).
- Attend and participate in meetings, take meeting notes, record taskers and actions, and update the staff when necessary.
- Prepare briefings as appropriate.
- Manage scheduling and disseminate changes in a timely manner to the appropriate staff. Review schedules proactively and make necessary changes. Interface with meeting attendees and stakeholders to coordinate and support meetings and other events.
- Review incoming and outgoing correspondence, including presentations, briefings, and reports; check for formatting, proofread, and edit as necessary; prepare documents for signature and ensure proper routing through the staff.
- Coordinate travel logistics and itineraries. Assemble a trip folder or book with background information, maps, details, and other travel information. Interface with the hotel, rental car company, travel agency, and other personnel to troubleshoot, update, cancel, and reconcile actions related to travel.
- Monitor travel-related expenses and ensure proper action is taken. Research and apply government travel policies, guidelines, and other controls, and disseminate to the staff to ensure compliance. Assist with developing and reconciling travel authorizations and vouchers.
- Update rosters, calendar invites, and address lists, and schedule new employee meet-and-greets with the team's leadership.
- Gather forms, assist with training, provide information pertaining to creation requests for network access accounts, ensure equipment is issued, and assist with workspace and laptop set-up.
Qualifications- Minimum 3+ years of relevant experience in executive administration and a Bachelor's degree preferred.
- Prior executive support experience, including extensive calendar, meeting, and travel support.
- Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint.
- Excellent communication skills, both verbal and written; ability to distill information from multiple parties in real time and record concise, organized notes proficiently.
- Excellent organizational skills and attention to detail.
- Flexibility and the ability to work independently, take a proactive role, and prioritize tasks according to senior staff requirements.
- Excellent interpersonal skills and the ability to establish and maintain working relationships with internal and external staff members.
- Must be a driven team player who maintains a positive attitude in a dynamic environment and welcomes all opportunities to learn.
- Ability to pass a government background investigation, including financial, criminal, residential, educational, foreign affiliation, prohibited substance abuse, and employment verifications; active U.S. Customs and Border Protection background investigation preferred. Please note that only U.S. citizens are eligible for a suitability determination.
- Ability to work on client site full-time in Washington, DC.
#LI-SH1
Targeted Salary Range: $95,000-$150,000
Disclaimer:The salary range displayed represents the typical salary range for this position and is not a guarantee of compensation. Individual salaries are determined by various factors including, but not limited to location, internal equity, business considerations, client contract requirements, and candidate qualifications, such as education, experience, skills, and security clearances.
