Summary
The Executive Administrative Assistant provides support to a Chobani Executive.
Responsibilities
• Handle multifaceted department logistics and calendars for meetings and conferences, including travel and event management
• Submit travel and expense reports in a timely fashion
• Prioritize and handle internal and external correspondence
• Coordinate meetings and complex schedules to accommodate the needs of the Executive and SLT
• Plan and manage customer-facing meetings, including agenda coordination, attendee logistics, room setup, catering, materials preparation, follow-up tracking, and ensuring a polished experience for internal and external stakeholders
• Research a variety of topics for the purpose of providing information and/or recommendations
• Exercise independent judgment in bringing information and issues relating to the operations of the department to the attention of the Executive
• Provide executive, administrative, and analytical support to the Executive to ensure timely and effective communications between the Executive and team members
• Frequently compose and finalize complex correspondence, reports, and other-format documents, using experience and judgment to decide what should be included in each document
• Assist with short and long-range critical planning initiatives for the Executive and their department
• Maintain comprehensive filing system; maintain accurate departmental records to ensure the integrity of the information
• Represent the Executive in their absence for the purpose of addressing matters that require immediate attention
• Provide light office management support, including coordinating onsite meeting logistics, ordering and organizing office supplies, liaising with vendors as needed, and helping ensure a seamless employee and visitor experience
• Work on special projects as assigned and complete other tasks as necessary
Requirements
• Bachelor's Degree required
• The ability to maintain confidentiality is imperative
• 5-7 years providing administrative and/or personal support at the executive level required
• Strong experience within PC Microsoft Windows and MAC environments
• Advanced proficiency and strong working knowledge required in Microsoft Teams, Word, Excel, PowerPoint, Outlook, and Adobe Acrobat X
• Ability to work independently and quickly
• Must have good judgment and exercise the utmost discretion with confidential information
• Ability to prioritize work and provide a high level of customer service
• Excellent written and verbal communication skills
The salary range for this full-time position is $82,500.00 - $129,800.00, + bonus + equity + benefits. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary range for your preferred location during the hiring process.
Chobani provides a comprehensive benefits package, including medical, dental, vision coverage, disability insurance, health savings account, flexible spending accounts, and tuition reimbursement. To help save for the future, all employees are eligible for a 401k match of 100% on up to 5% of eligible pay. To support growing families, we provide fertility and childcare assistance, and 12 weeks of parental leave at full pay after six months of continuous employment. In addition, we provide wellness resources which include an employee assistance program, fitness discounts, a wellness reimbursement, on-site gym access (certain locations) and a monthly wellness newsletter to connect you with resources and timely information. We offer various types of paid time of including: 120 hours of paid time off, 11 holidays, and paid volunteer time off.
