Western Digital Technologies

Executive Administrative Assistance - Human Resources

Western Digital Technologies • $70K — $95K *
San Jose, CA 95123In-Person
Business Services
Less than 5 years of experience
Today
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Job Overview by Ladders

Qualifications

  • Experience supporting multiple Vice Presidents in a large publicly traded company.
  • Advanced proficiency in Microsoft 365 applications.
  • Highly organized and detail-oriented with a knack for handling multiple priorities.
  • Ability to work independently with minimal direction.
  • Strong integrity and discretion for dealing with confidential information.
  • Excellent written and verbal communication skills for effective interaction at all levels.
  • Proven time management skills in prioritizing tasks under pressure.
  • Collaborative team player across various departments.

Responsibilities

  • Manage complex calendars to optimize executives' time for company goals.
  • Organize and plan logistics for a variety of meetings and events.
  • Serve as the main contact for inquiries directed to the VPs, ensuring timely responses.
  • Act as proxy for communications and approvals, maintaining executive intent.
  • Oversee tools for managing expenses, SOWs, and POs, ensuring accuracy.
  • Prepare comprehensive briefing documents for meetings and business trips.
  • Coordinate all travel arrangements for executives, swiftly resolving any disruptions.
  • Collaborate on special projects and initiatives with the HR team.

Benefits

  • Comprehensive benefits package including medical/dental/vision insurance.
  • Paid vacation time and sick leave for work-life balance.
  • Tuition reimbursement for professional development opportunities.
  • Employee assistance program and various voluntary benefit programs available.
  • Participation in employee stock purchase plan and 401(k) with savings options.
Full Job Description
Job Description

We are seeking a dynamic, driven, and organized Executive Assistant (EA) to support two HR Vice Presidents - VP, Talent Acquisition and VP, Talent Development & Inclusion at WD.

In this role, you will be trusted to work with the highest level of confidentiality, understanding the needs of each Executive while carefully balancing relationship building across the business. You will need to be organized and innovative, while thriving in a fast-paced, globally distributed environment. A can-do attitude and willingness to pitch in and help others is essential to your success.

You will need strong attention to detail and the ability to manage competing priorities. Strong written and verbal communication skills, and the ability to maintain the utmost level of professionalism are required at all times.

The ability to take initiative and to work both independently and as part of a team is vital. Supporting Executives for a company spread across the globe, you will need to be flexible with working hours, and strong self-time management will be necessary.

Responsibilities
  • Calendar Management: Ensure each Executive's time is well organized and used to best support the goals of Human Resources and the broader company. Proactively identify and resolve scheduling conflicts.
  • Meeting Planning and Organization: Support the planning and organizing of internal and external meetings, team offsites, leadership forums, country visits, and other key gatherings. Manage logistics end-to-end.
  • General Inquiries: Serve as the first point of contact for inquiries directed to the VPs. Triage and route routine matters to appropriate parties, ensuring timely and professional responses.
  • Correspondence and Approvals: Act as a proxy for communications and approvals where applicable, ensuring nothing falls through the cracks while maintaining the Executives' voice and intent.
  • Tool Management: Manage expense reports, Statements of Work (SOWs), and Purchase Orders (POs). Develop proficiency with WD's internal tools, including Microsoft 365, Copilot, SharePoint, and other enterprise platforms.
  • Briefing Documents: Prepare and manage briefing documents for key internal and external meetings. Create comprehensive briefing packets for business trips, including agendas, background materials, and logistics.
  • Travel Management: Manage all Executive travel needs, including planning optimum travel arrangements, coordinating itineraries, and resolving travel disruptions as they arise.
  • Special Projects: Partner with the Executives and the broader HR team on special projects and strategic initiatives as needed.
  • Community Building: Build and nurture the necessary networks to further your own professional development, and to support peer administrators and the broader HR team across the business.


Qualifications

Required:
  • Demonstrated experience supporting one or more Vice Presidents (or equivalent) at a large, publicly traded company
  • Advanced proficiency in Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, OneDrive, and SharePoint
  • Highly organized, resourceful, and detail-oriented with the ability to manage multiple competing priorities simultaneously
  • Ability to work independently and unsupervised with minimal direction
  • Utmost integrity, discretion, and professionalism when handling sensitive and confidential information
  • Excellent written and oral communication skills, with the ability to communicate clearly and concisely at all levels of the organization
  • Excellent time management skills with a demonstrated ability to prioritize effectively under pressure
  • Collaborative team player with the ability to work across multiple departments and geographies

Preferred:
  • Experience supporting HR or People functions at a global technology company
  • Familiarity with AI productivity tools (e.g., Microsoft Copilot, or equivalent)
  • Experience mentoring or guiding other administrative professionals


Compensation & Benefits Details
  • An employee's pay position within the salary range may be based on several factors including but not limited to (1) relevant education; qualifications; certifications; and experience; (2) skills, ability, knowledge of the job; (3) performance, contribution and results; (4) geographic location; (5) shift; (6) internal and external equity; and (7) business and organizational needs.
  • The salary range is what we believe to be the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range and this range is only applicable for jobs to be performed in California, Colorado, New York or remote jobs that can be performed in California, Colorado and New York. This range may be modified in the future.
  • If your position is non-exempt, you are eligible for overtime pay pursuant to company policy and applicable laws. You may also be eligible for shift differential pay, depending on the shift to which you are assigned.
  • You will be eligible to be considered for bonuses under either WD's Short Term Incentive Plan ("STI Plan") or the Sales Incentive Plan ("SIP") which provides incentive awards based on Company and individual performance, depending on your role and your performance. You may be eligible to participate in our annual Long-Term Incentive (LTI) program, which consists of restricted stock units (RSUs) or cash equivalents, pursuant to the terms of the LTI plan. Please note that not all roles are eligible to participate in the LTI program, and not all roles are eligible for equity under the LTI plan. RSU awards are also available to eligible new hires, subject to WD'S Standard Terms and Conditions for Restricted Stock Unit Awards.
  • We offer a comprehensive package of benefits including paid vacation time; paid sick leave; medical/dental/vision insurance; life, accident and disability insurance; tax-advantaged flexible spending and health savings accounts; employee assistance program; other voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity; tuition reimbursement; transit; the Applause Program; employee stock purchase plan; and the WD Savings 401(k) Plan.
  • Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law.

About Western Digital Technologies

Western Technology Investment is a venture capital firm that specializes in offering acquisition financing to revenue-generating firms. The firm provides debt and lease financing to venture capital backed technology companies.

Western Digital Technologies Careers

Join the innovative world of Western Digital Technologies, a leader in data storage solutions, where we are committed to empowering our global team of professionals. This is an unparalleled opportunity to advance your career with a company at the forefront of technological innovation and digital storage.

Work You’ll Do

At Western Digital Technologies, you will be part of a dynamic team that drives data innovation across various industries. Our commitment to excellence and leadership in the technology sector provides a unique platform for professionals to influence the future of digital storage and management solutions.

Explore Job Opportunities and Growth

Western Digital Technologies offers a variety of job opportunities that cater to a range of skills and experiences. Whether you’re looking for an entry-level position or a more senior role, our company is eager to support your professional growth through challenging projects and continuous learning opportunities.

Internship Programs

Kickstart your career with Western Digital Technologies through our internship programs. These positions are designed to give you hands-on experience and insights into our day-to-day operations, preparing you for a full-time role in our company. Interns at Western Digital Technologies gain invaluable industry knowledge, networking opportunities, and professional skills under the guidance of experienced mentors.

Benefits and Culture

We pride ourselves on a culture that fosters diversity, innovation, and leadership. Western Digital Technologies is dedicated to providing employees with a supportive work environment where everyone is encouraged to be their best. Our benefits package is comprehensive, including health, dental, and vision insurance, employee wellness programs, and significant career development opportunities.

Join Our Team

We are continuously hiring creative, curious, and motivated individuals who are ready to drive innovation in the technology space. Explore open positions that match your skills and interests on our careers page. At Western Digital Technologies, we value diversity and are committed to creating an inclusive environment for all employees.

Professional Development and Training

Advance your career with Western Digital Technologies through our professional development programs. We offer a range of training and development options, including leadership training, skills enhancement workshops, and diversity training sessions to help you grow as a leader and innovator in our industry.

Stay Connected

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Apply Now

Ready to take the next step in your career? Submit your resume, prepare for your interview, and join a team that’s redefining the future of technology. At Western Digital Technologies, your future is waiting.

SEARCH WESTERN DIGITAL TECHNOLOGIES JOBS

Join us at Western Digital Technologies, where your career growth is integrated with innovation and leadership, empowering you to reach new heights in the technology industry.
Learn more about Western Digital Technologies
Size
65,600 employees
Market Cap
$9.9 billion
Industry
Enterprise Technology
Net Income
$167 million
Founded
1970
5 Year Trend
-0.3%
Revenue
$16.3 billion
NASDAQ
WDC
* Ladders Estimates

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