Title:EventsManager

Reports to:General Manager

Direct reports:Events Assistant Manager

Responsibilities  

• Involvement in all aspects of major club functions including F&B events, seasonal parties, major and minor golf events, retail events, etc. 

• Create and execute planning, meetings, BEO’s and Critical Paths for all events to include floor plans, and timeline of event.  

• Keep departmental managers and staff aware of functions, changes and expectations, through clear and frequent communication. 

• Establish relationships with Members and encourage additional catering revenue.  

• Uphold events and catering obligations related to the F&B budget. 

• Quote prices (furniture, rentals, photographer, music, flowers, decorations, A/V, decorations) and formulate contracts detailing services to be provided.  

• Ensure contracts/agreements for each event are signed prior to ordering any event items.  

• In tandem with Member Services, responsible for the sales, marketing and promotion of all Member and Guest private events, functions and activities, ensuring that all Member/Guest expectations are exceeded, Member Retention goals are met and that Private Party and Member Relations plans are achieved. 

• The Events Manager supervises/executes set-ups, breakdowns, and quality of service for all banquet events in the Club and private residences. 

• Field any Member or Guest questions or concerns promptly and professionally.  

• Assist Member Services as needed in the day-to-day operations of the department, when there are not events scheduled.  

• Work with Member Services and Food & Beverage Departments in the requisitioning of staff and scheduling for events, catering and banquets. In addition, will need to requisition contract labor staff from time to time. 

• Works with Executive Chef to determine selling prices for catered events; oversees the development of contracts / agreements. 

• Helps develop catering sales budgets; reviews financial reports andtakescorrective actions as appropriate.

• Ensureall events are billed accuratelyand chits are turned in immediately.

• Maintain banquet storage along with all items used for private and catering events. 

• Additionalduties as assigned by management. 

Competencies for Success in the Role 

• College degree preferred 

• 1-2 years of prior hospitality, catering and event experience 

• Communication – Must have an outgoing & well-spoken personality be able to clearly interact with members and guests 

• Decision making - Applicant must be efficient, detail-oriented, self-motivated 

• Coaching and mentoring other team members 

• Strong organizational and multi-tasking skills are needed 

• Collaboration – regularly works with other departments or projects 

• Delivers results – getting things done on time and accurately  

• Innovation  

• Strategic thinking 

• Talent management – assess and manage the skills and talent on the team for continuous improvement 

• Experience with Jonas, JAM, Word, Excel, Publisher, Email, and a willingness to learn new computer programs that the Club utilizes  

• Maybe required to lift objects weighing more than 25 pounds 

• Must be able to be on your feet extended periods of time 

• Must be prepared to goabove and beyondnormal expectations on a daily basisas pertaining tothe membership and their requests; whatever, wherever, whenever, no matter whatit takes to make it happen

Benefits  

• Competitive Pay 

• Medical, Dental, and Vision Benefits 

• 401k Contribution 

• Paid Time Off and Paid Holidays 

• Employee Meals, Referral Incentives, and Recognition Programs 

• Professional development and upward mobility opportunities 

• Work-Family Culture 

The Company’s good faith estimate of the salary rate expected to pay for this role is $95,000 to $105,000 annually and is based on applicable and specialized experience and location.