We are currently looking for an
Events Managerto join our team
ABOUT THE ROLEKeel Infrastructure is seeking a highly organized, detail-oriented Events Manager to serve as the operational and logistical backbone for all corporate, internal, and external events across the company. This role reports into the People & Culture team and functions as a shared resource in support of Marketing & Communications, ensuring that every event - from a Board of Directors meeting to an industry conference to quarterly operations meetings - runs seamlessly behind the scenes.
This is a logistics-first role. The Events Manager executes with precision, coordinates across teams, and ensures all the moving parts - travel, venues, registrations, materials, and scheduling - are handled proactively and professionally. Strategic event direction, brand decisions, and communications are led by the Marketing & Communications and People & Culture teams; the incumbent makes them happen.
KEY RESPONSIBILITIESCorporate Meetings & Team Travel Logistics- Manage end-to-end travel coordination for executives and team members attending conferences, site visits, and corporate meetings - including flights, hotels, ground transportation, and full itinerary documentation.
- Secure and manage hotel room blocks for conferences and corporate events (e.g., contract management with hotel contacts, room allocation, rooming list updates).
- Maintain up-to-date travel itineraries and communicate logistics details to all attendees.
Board of Directors - In support of the Corporate Secretary, coordinate all Board of Directors (BOD) meeting logistics, including venue setup, room reservations, catering, AV, and attendee communications.
- Send calendar invites and manage scheduling for BOD and executive-level meetings once participation has been confirmed and approved.
- Liaise with internal stakeholders to ensure all logistical details are confirmed and communicated in advance of each meeting.
Industry Conferences & External Events- Coordinate registrations, attendee lists, and travel logistics for all team members attending industry conferences and tradeshows.
- Manage logistics for physical event materials, including shipping of printed collateral, name badges, signage, and branded items as directed by the marketing team.
- Serve as on-site logistical support at key events, coordinating with vendors and venue contacts as needed.
- Maintain the master internal attendee list and registration tracking across all external conferences and events.
Employee & Internal Events- Coordinate end-to-end logistics for internal company events, including town halls, all-hands meetings, leadership offsites, team-building activities.
- Manage venue coordination, catering, AV/technology, invitations, RSVPs, and on-site setup for all internal events.
- Lead the organization and management of employee holiday functions.
- Coordinate community and recognition events, including logistics for plaques, name badges, invitations, signage, and printed materials (with Marketing review and sign-off on all external-facing items).
- Support People & Culture with scheduling, logistics, and communications for employee programming and milestone events.
Coordination & Administrative Support- Maintain the company's annual events calendar with confirmed participation, deadlines, and logistics milestones.
- Assist with vendor communication and day-to-day coordination as directed by Marketing & Communications and People & Culture.
- Ensure all event-related materials, contracts, and external communications are routed to Legal for review and approval prior to execution.
- Support the broader Marketing and People & Culture teams with event-related administrative tasks, tracking, and follow-through.
QUALIFICATIONSExperience- 4+ years of event coordination or event management experience, ideally in a corporate environment within technology, infrastructure, real estate, or financial services.
- Demonstrated experience managing executive or C-suite travel logistics, including hotel room blocks, complex itineraries, and multi-city coordination.
- Experience supporting BOD or executive-level meetings from a logistics and administrative standpoint.
- Proven ability to manage multiple events and logistics tracks simultaneously, on time and within scope.
- Experience working in a shared-resource or matrixed environment, supporting multiple teams and stakeholders simultaneously.
- Bachelor's degree in Hospitality, Event Management, Business Administration, Communications, or a related field.
Skills & Attributes- Exceptionally organized with outstanding attention to detail - nothing falls through the cracks.
- Proactive and solutions-oriented; able to anticipate needs, flag issues early, and keep logistics on track.
- Calm under pressure with strong judgment in time-sensitive or high-stakes situations.
- Clear communicator - comfortable coordinating with senior leaders, vendors, and cross-functional teams.
- Reliable and discreet; able to handle confidential executive scheduling and corporate information with professionalism.
- Comfortable with ambiguity and a fast-paced environment where priorities can shift quickly.
- Willingness to travel as required and work flexible hours around key event dates.
NYC
$90,000-$135,000 USD
