Jackson Lewis is seeking an Events Coordinator to support the nationwide Events team in the planning and execution of internal and client-facing programs. Our team manages a high volume of events and sponsorships across more than 60 offices, requiring a candidate who thrives in a fast-paced environment and is eager to learn, contribute, and grow.

This role is highly execution-focused and plays a critical part in ensuring events and sponsorships are delivered seamlessly and consistently. The Events Coordinator will manage logistics, track details, and provide day-to-day support supporting multiple people.

The ideal candidate is proactive, resourceful, and detail-oriented, with a strong sense of ownership and the ability to stay organized under pressure. This person should be energized by a busy environment, willing to roll up their sleeves, and comfortable working closely with a wide range of internal stakeholders.

Key Responsibilities

• Support the planning and execution of a high volume of events, including:
  • Client programs and seminars
  • Webinars and virtual events
  • Internal meetings and trainings
  • Conferences and sponsorships
• Coordinate event logistics across multiple programs simultaneously, including timelines, materials, and vendor communication
• Assist with venue research, availability checks, and coordination with external vendors
• Manage event registration processes, track attendance, and maintain accurate attendee lists
• Support event communications, including invitations, confirmations, and follow-ups
• Track budgets and expenses, process invoices, and ensure accurate financial reporting
• Maintain and update event and attendee data within the firm’s CRM system
• Partner with internal teams (e.g., Marketing, Business Development, Professional Development, Talent) to support event needs and ensure alignment
• Provide on-site and virtual event support, including setup, troubleshooting, and real-time problem solving
• Assist with post-event follow-up, including reporting, feedback collection, and reconciliation

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Qualifications

• Bachelor’s degree in Communications, Marketing, or a related field
• 3–5+ years of experience in event coordination or administration, preferably within a law firm, professional services firm, or similarly fast-paced environment
• Strong organizational skills with exceptional attention to detail
• Proven ability to manage multiple priorities, meet deadlines, and adapt quickly in a high-volume environment
• Strong communication and interpersonal skills, with the ability to work effectively across teams
• Proficiency in Microsoft Office; experience with CRM systems and event platforms preferred
• Team-oriented with a proactive, “can-do” approach and willingness to take on a wide range of tasks
• Flexibility to work evenings and travel as needed
• Sound judgment and ability to operate effectively in a fast-moving, high-stakes, and confidential environment
• Desire to learn and grow

For New York City, the expected salary range for this position is between $38.00 hourly and $43.00 hourly.  The actual compensation will be determined based on experience and other factors permitted by law.