Job Family:Administrative Services (Digital)
Travel Required:None
Clearance Required:Ability to Obtain Public Trust
What You Will Do:We are looking for an Operations Coordinator to support the National Institute on Drug Abuse (NIDA). This position is a full-time role located in Baltimore, MD, with partial telework eligibility as determined by the Government.
- Provide comprehensive administrative, operational, and programmatic support to NIDA to ensure continuity of operations and organizational efficiency.
- Prepare and coordinate administrative documentation, including travel, correspondence, reports, and forms.
- Support daily office operations, workflow coordination, and timekeeping activities.
- Process personnel actions such as onboarding, promotions, and separations while ensuring compliance and accuracy.
- Coordinate meetings, events, and logistics (including virtual platforms) and prepare agendas and meeting materials.
- Maintain communication products such as websites, newsletters, and internal/external communications.
- Maintain SOPs and provide guidance on administrative policies while serving as a liaison across program and administrative offices.
- Manage databases, tracking systems, and records, ensuring proper documentation and reporting.
- Process procurement requests, track orders, and maintain inventory/property records.
- Support special projects, research activities, and strategic planning initiatives.
- Analyze workflows, identify inefficiencies, and recommend process improvements.
- Support committee activities (e.g., IRPAC and ACUC), including coordination and documentation.
- Prepare reports, deliverables, and financial documentation including invoices, budget tracking, and variance analysis.
- Ensure all deliverables meet HHS and NIH standards for accuracy, completeness, and compliance.
What You Will Need:- Bachelor's degree.
- A minimum of FIVE (5) years of administrative support experience, preferably within a Federal or biomedical research environment.
- Background supporting scientists or intramural research programs within NIH or similar organizations.
- Demonstrated ability to manage administrative operations including travel, procurement, HR actions, and reporting.
- Proven success coordinating meetings, events, and communications across stakeholders.
- Hands-on work with databases, tracking systems, and records management processes.
- Capacity to process procurement actions and manage high-volume administrative workloads.
- Familiarity with Federal systems such as Microsoft Office Suite, SharePoint, WebEx, Concur, and timekeeping tools.
- Ability to work independently while ensuring accuracy, timeliness, and compliance with Federal regulations.
- Strong organizational, communication, and analytical skills.
- Must be able to obtain and maintain a Federal or DoD public trust; candidates must receive approved adjudication prior to onboarding with Guidehouse. Candidates with an active public trust or suitability are preferred.
What Would Be Nice To Have:- Background supporting NIH, HHS, or other Federal health research agencies.
- Familiarity with biomedical or intramural research programs.
- Hands-on coordination of PIV card renewals and facility operations, such as parking or access tracking.
- Exposure to Office of Medical Services (OMS) activities or staff safety events.
- Proven ability to onboard trainees or support workforce integration efforts.
- Knowledge of preparing official government travel orders and managing related logistics.
- Capability in budget tracking, invoicing, and financial reporting within a federal contracting environment.
The annual salary range for this position is $74,000.00-$124,000.00. Compensation decisions depend on a wide range of factors, including but not limited to skill sets, experience and training, security clearances, licensure and certifications, and other business and organizational needs.
What We Offer:Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.
Benefits include:
- Medical, Rx, Dental & Vision Insurance
- Personal and Family Sick Time & Company Paid Holidays
- Parental Leave
- 401(k) Retirement Plan
- Group Term Life and Travel Assistance
- Voluntary Life and AD&D Insurance
- Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts
- Transit and Parking Commuter Benefits
- Short-Term & Long-Term Disability
- Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities
- Employee Referral Program
- Corporate Sponsored Events & Community Outreach
- Care.com annual membership
- Employee Assistance Program
- Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)
- Position may be eligible for a discretionary variable incentive bonus
