Engineering Manager - Exempt PositionFull Time
The Engineering Manager is responsible for the overall operation and management of the Engineering Department.
Education:
High school graduate or equivalent.
Additional educational preparation preferred.
Experience:
Three years experience in a JCAHO accredited hospital.
Previous management experience preferred.
Maintenance experience in a large acute care facility highly preferred.
Duties and Responsibilities: - Goals and objectives are consistent with hospital mission and interdepartmental objectives.
- Identifies specific outcomes and target dates.
- Reviews goals monthly and addresses in monthly report.
- Addresses goal resolution.
- Develops an operating budget and capital expenditure plan.
- Consistent with goals and objectives.
- Reviews financial results monthly; compares to budget and takes corrective actions regarding unfavorable variances.
- Maintains appropriate levels of supplies/inventory.
- Selects equipment consistent with goals/budget.
- Processes departmental payroll accurately and timely.
- If applicable insures that departmental charges are input accurately and timely.
- Establishes policies, procedures, various records and contracts.
- Employees are well informed.
- Assures adherence.
- Reviews and revises at least annually or as needed.
- Delegates and coordinates departmental workflow for optimum efficiency.
- Shares control with employees and others as related to the outcome of services provided by the department.
- Seeks to constantly improve processes resulting in increased effectiveness and efficiency.
- Develops job descriptions and measurable performance standards; reviews and revises as needed.
- Encourages each employee to be quality conscious.
- Maintains a quality improvement log to show improvements.
- Crosses disciplinary lines to achieve functional quality improvement.
- Fosters openness and exchange of ideas for improvement.
- Advertises successes and builds on them for improvement.
- Leads by example.
- Finds an improvement opportunity. Organizes a multidisciplinary team who is familiar with the problem.
- Clarifies current knowledge about the process.
- Uncovers the root causes.
- Starts the PDCA cycle.
- Plans for correction/intervention.
- Does or implements the intervention.
- Checks the results of the intervention.
- Acts on the results with acceptance, rejection or modification.
- Proactively shares information with employees regarding mission, values goals, progress, trends, experiments, successes and failures.
- Proactively shares with administration information that could affect employees' morale, motivation and ability to contribute to the organization.
- Provides input at Department Manager meetings and other committee meetings as assigned.
- Recruits, interviews, selects, hires and orients employees to fill vacancies in the department.
- Facilitates the hiring process by thorough, accurate and timely submission of paperwork.
- Monitors staffing levels and recommends adjustments to assure that customers' needs are met.
- Promotes longevity.
- Runs efficient meetings, which do not waste time.
- Manages group dynamics to encourage participation by all and use of all talents.
- Is able to reach consensus.
- Recognizes and rewards team cooperation, efforts and results.
- Acts proactively rather than reactively as evidenced by taking the initiative to solve problems before they become major crises.
- Responds to suggestions of others with optimism and an eye to visionary possibilities rather than with pessimism and negativity.
- Consistently treats employees as a customer rather than a resource, which is expendable as evidenced by low turnover.
- Displays a high motivation to work with all employees to achieve the goals of the department and hospital.
- Strives to coach employees rather than reprimand.
- Encourages and provides for employee education/training opportunities which will have a direct effect on employee performance.
- Accurately and realistically evaluates employees based on job descriptions and performance standards.
- Submits evaluations to Human Resources on or before annual review date or end of probationary period.
- Maintains a QI program for department.
- Maintains standards.
- Measures results periodically.
- Takes corrective actions when actual results are less than established standards.
- Advises on structural changes and modifications to buildings.
- Advises on fire and building codes.
- Obtains estimates for cost.
- Assesses feasibility for proceeding with projects.
- Sets up PM standards/frequency.
- Monitors for compliance.
- Determines equipment replacement through review of equipment history.
- Determines need for alterations and/or repairs.
- Accompanies appropriate authorities or inspectors of the building and utility systems.
- Negotiates contracts for competitive bids.
- Monitors for compliance and quality of being performed.
- Insures for timely completion.
- Works in coordination with the QI Director to maintain a current hospital-wide electronic Statement of Condition as required by the Joint Commission.
- Assures that acceptable Plan for Improvement (Statement of Conditions, Part 4) is completed for deficiencies identified.
- Assures that Plan for Improvements identified are completed by projected completion date and submitted to Joint Commission.
- Prioritizes maintenance functions to be completed.
- Monitors work orders for timely completion.
- Communicates work status to department managers.
- Assists with maintenance functions as needed.
- Establishes and monitors PM program for clinical equipment.
- Provides input for purchasing new equipment.
- Insures compliance with established standards.
- Stays current with codes - fire, electrical, building, life safety, etc. to assure hospital compliance.
- Stays current with Joint Commission standards to assure hospital, maintenance and Biomed compliance.
Knowledge, Skills, and Abilities: - Strong organizational and interpersonal skills
- Ability to determine appropriate course of action in more complex situation
- Ability to work independently, exercise creativity, and maintain a positive attitude
- Ability to manage multiple and simultaneous responsibilities and to prioritize scheduling of work
- Ability to maintain confidentiality of all medical, financial, and legal information
- Ability to complete work assignments accurately and in a timely manner
- Ability to communicate effectively, with excellent verbal and written communication skills
Other Essential Functions: - Perform other essential duties as assigned or requested.
Professional Requirements: - Adhere to dress code, appearance is neat and clean.
- Complete annual education requirements.
- Maintain patient confidentiality at all times.
- Report to work on time and as scheduled.
- Wear identification while on duty.
- Maintain regulatory requirements, including all state, federal and local regulations.
- Represent the organization in a positive and professional manner at all times.
- Comply with all organizational policies and standards regarding ethical business practices.
- Participate in performance improvement and continuous quality improvement activities.
- Attend regular staff meetings and in-services as needed.
Physical and Mental Requirements and Environmental Conditions: - Must have the cognitive ability to perform in this role. Critical and executive level thinking is required
- Must have strong analytical skills with the ability to collect, organize, analyze, and disseminate significant amounts of information with attention to detail and accuracy
- Have near normal hearing - able to hear alarms/telephone/normal speaking voice/webinars
- Have near normal vision - clarity of vision (both near and far) either corrected on non-corrected, ability to distinguish colors
- Have good manual dexterity and eye-hand-foot coordination
- Standing - continuously within the shift (67-100%)
- Walking - continuously within the shift (67-100%)
- Climbing - occasionally within the shift (1-33%)
- Bending/stooping - frequently within the shift (34-66%)
- Twist at the waist - occasionally with the shift (1-33%)
- Pushing/pulling 50+lbs without assistance - frequently within the shift (1-33%)
- Pushing/pulling 100+lbs with assistance - frequently within the shift (1-33%)
- Lift/carry - 20+lbs without assistance - occasionally within the shift (1-33%)
- Reaching above the shoulders - frequently within the shift (34-67%)
- Lift/carry - 50+lbs with assistance - occasionally within the shift (1-33%)
