Job DescriptionBAE Systems is seeking a Senior Maintenance Program Analyst to support preventive maintenance policy, program documentation, and documentation governance for a high-profile U.S. Navy Strategic Systems Programs (SSP) effort. This role supports the Preventive Maintenance Management Program (PMMP) and the modernization of preventive maintenance execution within Navy 3-M/SKED-aligned constructs.
This position sits at the intersection of maintenance program governance, Strategic Weapon System / Attack Weapon System (SWS/AWS) preventive maintenance planning, policy development, requirements traceability, and stakeholder coordination. The successful candidate will help develop, update, and sustain controlled guidance such as Ordnance Documents (ODs), SSP Instructions, work instructions, process guides, and implementation artifacts.
The role requires a strong communicator who can translate complex maintenance, technical, and policy inputs into clear, executable, and auditable program guidance. The candidate must be able to coordinate across internal teams, customer stakeholders, technical branches, fleet and waterfront organizations, and supporting contractors while maintaining disciplined action tracking and decision traceability.
Key Responsibilities:
- Develop, update, and maintain PMMP-related policy and program documentation, including ODs, SSP Instructions, work instructions, SOPs, program guides, CONOPS, process narratives, and implementation artifacts.
- Research applicable program, maintenance, and documentation requirements from SSP policy, Navy 3-M guidance, JFMM, SKED guidance, PMMP source material, and related fleet documentation.
- Perform policy and documentation gap analysis to identify affected documents, conflicts, missing requirements, transition impacts, and recommended corrective actions.
- Support PMMP modernization and SKED alignment by translating preventive maintenance intent into clear governance, process requirements, handoffs, and user-facing guidance.
- Coordinate with the PMMP team, customer representatives, technical branches, fleet/waterfront stakeholders, and supporting contractors to capture requirements, adjudicate comments, and close action items.
- Lead or support internal and customer-facing meetings, working groups, reviews, and briefings; document decisions, risks, issues, assumptions, and action closure status.
- Develop and maintain traceability tools such as requirements matrices, comment matrices, decision logs, POA&Ms, crosswalks, and routing packages.
- Analyze maintenance and program data to identify discrepancies, trends, reporting gaps, and compliance issues; summarize findings for leadership and customer audiences.
- Support configuration management, change control, review routing, approval packages, and quality review activities for controlled program documentation.
- Prepare concise leadership updates, customer briefings, and decision materials that clearly communicate status, impacts, risks, and recommended path forward.
Required Skills and EducationMinimum education and years of relevant or related experience:- Bachelor's degree in engineering, technical management, program management, logistics, business, or a related field and at least 4 years of relevant experience; or
- Associate's degree in a related field and at least 6 years of relevant experience; or
- High school diploma or equivalent and at least 8 years of relevant experience.
Required qualifications:
- Experience supporting Navy, DoD, defense, maritime, maintenance, technical documentation, logistics, engineering support, or program management environments.
- Demonstrated experience developing, updating, or maintaining controlled program documentation such as policy, procedures, technical guidance, work instructions, SOPs, process guides, or implementation plans.
- Working knowledge of preventive maintenance program execution and governance, including how maintenance requirements are documented, scheduled, validated, communicated, and tracked.
- Ability to research source requirements, interpret policy and technical inputs, and convert them into clear, actionable, auditable guidance.
- Strong written and oral communication skills, including the ability to lead meetings, brief findings, document decisions, and communicate with technical and non-technical stakeholders.
- Strong stakeholder coordination skills and ability to work across multiple organizations, including internal teams, customers, technical subject matter experts, and fleet or waterfront users.
- Strong analytical skills using Microsoft Excel, including structured tracking, reconciliation, data review, PivotTables, lookups, and summary reporting.
- Strong organizational, planning, and follow-up skills; ability to manage competing priorities, action items, document reviews, and approval timelines.
- Proficiency with Microsoft Office tools, including Word, Excel, PowerPoint, Outlook, and Teams.
- Ability to learn and communicate using SSP, SWS/AWS, Navy maintenance, PMMP, SKED, and 3-M terminology.
Preferred Skills and Education- Direct experience supporting the U.S. Navy SSP community, SWS/AWS maintenance environments, submarine maintenance, strategic weapons support, waterfront support, program office support, or prime/ISES support.
- Experience with PMMP, SKED, Navy 3-M, PMSMIS, Maintenance Application (MA), PLM/ACE Windchill, Oracle/EUI data environments, SWSNET, or similar maintenance planning and execution systems.
- Experience drafting or coordinating ODs, SSP Instructions, naval maintenance policy, technical documentation, fleet guidance, or formal program governance documents.
- Prior Navy maintenance leadership experience, such as Missile Technician Chief or above, 3MC, First Lieutenant, Work Center Supervisor, Leading Petty Officer, or comparable maintenance governance role.
- Experience supporting working groups, comment adjudication, review routing, stakeholder concurrence, change control, or customer approval packages.
- Experience developing executive-level briefings, roadmaps, implementation plans, requirements traceability matrices, interface/control matrices, process flows, or program plans.
- Experience developing dashboards, metrics, trend summaries, or leadership reporting using Excel, Power BI, or comparable tools.
- Familiarity with reliability and maintainability concepts, RCM principles, maintenance periodicities, maintenance requirement development, or failure-mode considerations.
- Bachelor's degree in engineering, systems engineering, technical management, program management, logistics, or a related discipline.
- Familiarity with engineering analysis or modeling tools such as CAD, MCAD, MATLAB/Simulink, or similar tools where used to support technical communication or documentation.
Success Profile- Self-starter who can take ambiguous inputs and turn them into organized, reviewable, customer-ready documentation.
- Detail-oriented professional who understands the importance of configuration control, traceability, and disciplined documentation governance.
- Confident meeting facilitator who can drive action closure while maintaining professional communication across technical, programmatic, and customer stakeholders.
- Analytical thinker who can use data to validate requirements, identify gaps, and support clear recommendations.
- Mission-focused team member who can balance technical accuracy, policy compliance, schedule pressure, and stakeholder alignment.
