GENERAL PURPOSE AND SCOPE OF POSITION:
The Director of Strategic Portfolio Management & PMO leads the Office of Information Technology project portfolio and directly manages select high-priority technology projects and programs. This working director partners with the CIO, OIT leaders, and project teams to align initiatives with institutional priorities, establish clear priorities, improve delivery, manage cross-team dependencies, and provide leadership with timely visibility into progress, risks, resource needs, and upcoming decisions. The Director will build a collaborative, service-oriented PMO while remaining actively engaged in project planning and execution.
MAJOR RESPONSIBILITIES:- Step into complex or at-risk projects when additional structure, coordination, or leadership is needed.
- Facilitate project teams, steering committees, and cross-functional working groups to move work from planning through implementation and transition.
- Develop and manage project charters, scope, schedules, budgets, resource plans, risks, issues, decisions, and stakeholder communications for assigned initiatives.
- Directly lead select high-priority, enterprise technology projects and programs sponsored by the CIO.
- Lead and maintain the OIT portfolio of strategic initiatives and major projects.
- Establish a consistent process for project intake, evaluation, prioritization, sequencing, and review.
- Partner with OIT leadership to align technology work with institutional priorities and available capacity.
- Develop and maintain an OIT roadmap showing major initiatives, milestones, dependencies, and resource needs.
- Create concise portfolio dashboards and executive reporting on progress, risks, decisions, and capacity.
- Identify cross-team dependencies, competing priorities, and barriers that require leadership action.
- Establish practical project management standards, tools, templates, and expectations.
- Coach and support project sponsors, project managers, and delivery teams in planning and execution.
- Facilitate portfolio reviews and ensure decisions, owners, and follow-up actions are clear.
- Build and continuously improve a trusted, service-oriented PMO function.
- Perform other duties as assigned.
- Provide leadership through influence, facilitation, project direction, and portfolio governance; this position currently has no direct reports.
SUPERVISION RECEIVED:Senior Vice President & Chief Information Officer (CIO)
SUPERVISION GIVEN: This position currently has no direct reports. Provides leadership through influence, facilitation, project direction, and portfolio governance.
HIRING RANGE: $85,000 - $95,000
EDUCATION:Bachelor's degree in information technology, business administration, management, organizational leadership, or a related field is required. Master's degree preferred.
EXPERIENCE:- Experience leading complex, cross-functional initiatives and establishing project governance or portfolio management practices.
- Experience with prioritization, planning, risk management, executive reporting, and stakeholder decision-making.
- Strong communication, presentation, facilitation, and relationship-management skills.
- Demonstrated ability to influence across teams and translate complex information into clear recommendations and actions.
Preferred - Master's degree in a related field.
- PMP, PfMP, PgMP, or comparable professional certification.
- Experience building or maturing a PMO or portfolio management function.
- Experience in higher education or another complex, distributed organization.
- Experience with project portfolio management and reporting platforms.
- Change management training or certification.
INSTITUTIONAL EXPECTATIONS:- Strategic thinking and sound judgment.
- Portfolio and project leadership.
- Collaborative influence and relationship building.
- Executive communication and decision facilitation.
- Planning, organization, and follow-through.
- Systems thinking and continuous improvement.
Ivy Tech is committed to supporting the well-being, growth, and financial security of our full-time faculty and staff. Our comprehensive benefits package includes:
Health & Wellness- Multiple medical plan options paired with a Health Savings Account with a generous employer contribution
- Dental plan with no-cost preventive services and coverage for orthodontia
- Vision plan with low-cost exams and allowances for glasses or contact lenses
- Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources
- Wellness program with opportunities to earn $250 in Wellness Rewards
- Flexible Spending Accounts for healthcare (limited purpose) and dependent care
Retirement & Financial Security- 10% employer retirement contribution, fully vested after two years
- Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage
- Short-term and long-term disability benefits
Educational Benefits- Fee remission for employees, spouses, and dependent children
- Tuition assistance for undergraduate, graduate, and doctoral programs
- Paid professional development opportunities
Work-Life Balance- Generous paid time off, including vacation, sick leave, holidays, and winter recess
- Flexible work arrangements where available
- Paid childbirth recovery leave (8 weeks)
- Paid parental leave (4 weeks)
Additional Perks- Eligibility for Public Service Loan Forgiveness
- Additional discounts on gym memberships, transportation, and various retail services
Ivy Tech is proud to offer benefits that support your health, your family, and your future-because when our employees thrive, our students and communities thrive too. For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits.
Note: Employees who re-hire with the College within 180 days of leaving a full-time position with the College may be eligible for additional benefits depending on their bridged seniority date.
