Salary: $6,541.92 - $7,196.11 Monthly
Location : Springfield, IL
Job Type: Principal Administrative
Job Number:
Department: Student Affairs-SMS
Opening Date: 09/16/2026
Closing Date: Continuous
FLSA: Exempt
Bargaining Unit: N/A
Shift: Days
ExemptorNon_Exempt: Exempt
SMS/SWS#: SMS-3845

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Description

Under administrative direction, plans, coordinates, and administers the medical student admissions process for the SIU School of Medicine. Oversees all operational aspects of the admissions cycle including application review, interview coordination, data systems management, and matriculation processes. Provides professional guidance in evaluating applicants through holistic review, manages admissions-related programs and events, supervises admissions support staff, and serves as a liaison between prospective students, faculty, and institutional partners. Ensures compliance with institutional policies, accreditation standards, and national medical school admissions guidelines.

*This position is ON SITE only*

Examples of Duties
25% Directs and coordinates the operational administration of medical school admissions cycle. Oversees applicant processing through AMCAS, WebAdMIT, and Banner systems; manages application screening, secondary application distribution, interview coordination, and matriculation processes. Ensures accuracy, confidentiality, and compliance with institutional policies, federal regulations, and accreditation standards governing medical school admissions.

20% Performs comprehensive evaluation of applicants and supports the admissions committee decision making. Conducts holistic review of applicant credentials including academic performance, course rigor, written materials, and experiential background. Provides analysis and professional judgement during admissions committee deliberations and assesses readiness for success in a rigorous medical education environment.
30% Develops and coordinates admissions-related programs and recruitment initiatives. Plans and executes major admissions programs including the Student Ambassador Program and recruitment strategies and initiatives. Serves as the primary resource for prospective students, providing guidance regarding admissions policies, application procedures, and academic preparation.
5% Supervises admissions support staff and manages operational workflow. Assigns and reviews work of admissions staff, oversees interview scheduling logistics, and provides guidance and training to ensure efficient office operations and compliance with established policies and procedures.

20% Provides institutional representation, data analysis, and process improvement. Serves as the School of Medicine representative to the Illinois Association of Medical Schools Admissions Officers. Prepares admissions-related reports, analyzes applicant data to support decision-making, and evaluates admissions processes to identify opportunities for improvement and recommend policy and procedural changes that enhance operational efficiency and effectiveness. Performs other related duties as assigned.
Qualifications
Required Qualifications

1. Masters degree in business, education, communications, social sciences , or a related field.
   1. In addition to three years of progressively responsible professional experience in admissions, records, registration, student services, or a closely related area of work within an educational institution.

OR

1. Bachelor's degree in business, education, communications, social sciences, or a related field.
   1. In addition to five years of professional experience in admissions, records, registration, or closely related work within an educational institution

Supplemental Information
If you require assistance, please contact the Office of Human Resources at or call 217-545-0223 Monday through Friday, 8:00am-4:30pm.

Pre-employment background screenings required.
Paid time off: Includes 12 paid holidays per year. Accrual rates vary based on employment type and years of service

Paid sick time: Use for personal illness, doctor visits, or if your immediate family members fall ill

Health, Dental, and Life insurance

Optional life insurance: Your spouse and dependents can enroll in State term life and university-sponsored term life insurance.

Prescription: Plan participants enrolled in any state health plan have prescription drug benefits included in the coverage.

Long-term Disability Insurance

Flexible spending accounts: Optional, IRS tax-favored program that enables you to stretch medical expenses and dependent care dollars

Voluntary retirement accounts: Optional plans include the State of Illinois Deferred Compensation Plan (457) and Tax Deferred Annuity (403b).

Tuition Waiver/Tuition Reimbursement: Continue your graduate or undergraduate education with the help of tuition waivers or tuition reimbursement

Leaves of absence: Includes FMLA and Extended Sick Leave Benefits for qualified employees

Employee Assistance Program: Access free and confidential support, including counseling services, and information during difficult times

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