Job title: Facility ManagerReports to: Program Director FLSA Status: Exempt / Full TimeDate Issued: May 2026POSITION SUMMARY:The Facility Manager is responsible for the supervision of the maintenance and housekeeping staff. Ensure the resident/shelter is operating efficiently, building maintenance is satisfactory, and facility equipment is in good repair.
ESSENTIAL JOB FUNCTIONS:Through the employee's own efforts, the employee accomplishes the following essential functions:- Responsible for supervision and training of the maintenance workers, housekeeping staff in all job duties aspects.
- Schedule work assignments, prioritize repairs and other maintenance needs for the building.
- Provides instruction and oversight for staff in performing maintenance and repair functions.
- Supervises and verifies satisfactory completion of all on-going maintenance requirements (i.e. painting, waxing, snow removal, garbage disposal, landscape, watering, etc.)
- Ensure that building systems are fully and properly inspected in accordance with all applicable regulations and codes.
- Clearing any code violations in a timely manner.
- Upkeep and maintained contracts and prepare bidding for contract renewals.
- Ensure all service contracts are being preformed timely and fully.
- Reports hazards and unusual events or incidents to Director. Comply with incident reporting procedures.
- Reports, records and assigns all work orders.
- Develop and maintain accurate and detailed inventory control records.
- Assists clients moving in and out shelter.
- Perform simple carpentry, plumbing, and electrical tasks.
- Prepares scopes of work and bidding for all large projects.
- Adhere to all OSHA requirements.
- Review bids for inventory and equipment purchasing; ensuring costs reductions and top quality products.
- Set up purchasing procedures for staff and management, outlining purchasing requirements, authorization and approvals and product usage.
- Responsible for all administrative functions; scheduling of work assignments, shift schedules, and track time off, record payroll, etc.
- Make repairs to HVAC units, filters, coils, motors, thermostats and electrical controls.
- Responsible for maintaining inventory of materials to perform assignments.
- Repair and or replace: Toilets, toilet seats, sick, tub drains, shower bodies and associated plumbing.
- Maintain a high standard of workmanship.
- Complete all daily maintenance check lists.
- Maintain records of all open and completed work order and preventative maintenance.
- Serve as the on-site Fire & Life Safety Director (F89), ensuring adherence to all NYC fire code and DOB regulations.
- Develop, implement, and regularly update the comprehensive Fire Safety and emergency Action plan.
- Oversee daily fire safety operations and supervise Fire Safety Directors and Fire Guards
- Ensure full compliance with NYC fire codes and building safety regulations
- Coordinate fire drills, emergency preparedness, and response procedures
- Maintain accurate logs, reports, and compliance documentation
- Act as the main point of contact for clients, building management, and emergency personnel
- Train, mentor, and support fire safety staff
QUALIFICATIONS:To perform this job successfully, and individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and / or ability required. - Minimum Required Education & Experience:
- HS Diploma or GED required.
- 5 years of experience as a building superintendent or plant management experience required.
- Proficient in computer software programs (Word, Excel, Power Point, ADP, etc.)
- F89 - Fire safety director
- S12 Sprinkler. certification
- S13 Standpipe Certification
- Osha 30
- P99 - Low-pressure Boilers
- HVAC certification
- Experience working with boilers, HVAC systems, plumbing and electrical systems, and usage of hand and power tools required.
- Strong communication skills
- Proven
- CPR First Aid
- Driver's License
- Preferred Education & Experience:
- Demonstrated knowledge, experience, or capacity to work with homeless families / individuals and/ or disadvantaged populations.
- French / Spanish speaking.
- Computer Skills:
- Proficient computer skills needed for composing emails on Microsoft applications, accessing the HR information system and accessing the device, and composing correspondence.
Benefits: - Medical, Dental, Visions, STD, LTD, Life insurance, 401K with up to 3% matching, multiple voluntary benefits offered, flex medical account, Flex child care account, Legal, Metlife additional coverages available.
- Vacation Time, Personal, Mental Health, Sick, Birthday.
